Administrative Assistant - Adults South

Responsibilities

• Meeting and greeting clients and visitors
• Answering multi-line switchboard, forwarding calls to voicemail or appropriate staff member
• Taking and delivering messages
• Checking in clients (verifying demographic information such as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives)
• Reconciling cash drawer
• Scheduling client appointments
• Copying, sorting, and delivering mail
• Sending and receiving/delivering faxes
• Meeting with client to review client intake form
• Entering various client data in electronic information system (client demographics, client eligibility information, client transfers, and other program-specific data such as grants in various databases)
• Performing variety of administrative functions, data entry, validation
• Participating in daily deposit process, including daily deposit reconciliation
• Processing lab results

Requirements

• High School diploma or GED required. Completion of up to 18 months’ business school, beyond high school preferred.
• One-to-two years’ experience working in office setting and performing various clerical or administrative tasks.
• Working knowledge of Microsoft Office Suite.
• Strong oral and written communication skills.

Physical Demands

Position has no unusual physical demands; individual has discretion about walking, standing, etc. Position requires lifting up to 10 pounds, with occasional lifting of ledgers, medical records, or computer runs. Position may occasionally require walking or standing, stooping, or bending. Occasional exposure to office chemicals or continual use of a video display terminal.

Schedule

Full time