Administrative Assistant - Adult Probation

Job Description Department: Adult Probation Sub-Department: N/A Pay Grade: 103 FLSA Status: Non-Exempt Employment Status: Full Time Reports to: Administrative Supervisor Supervises: N/A Job Summary To perform specialized departmental clerical duties and responsibilities within the department. Essential Job Functions Type letters, reports, memos, and other documents required by the department staff. Enters statistical information into information system ensure correct and accurate data collection Interviews defendants and completes screening sheets for reports as necessary. Processes all required Court documents and maintains Court document database. Serves as an alternate person to the Administrative Clerk in their absence. Acts as the departmental coordinator of Court ordered D.N.A. collection. Schedules offenders, takes fingerprints and performs mouth swabs for transmission to the PA State Police. Attends Court and provides departmental screening data for defendants. Serves as an alternate contact person for Information Management and Technology Operations (IMTO) by resolving problems, processing SRO’s and acting as a technical liaison. Sorts and distributes departmental mail Accesses and distributes files per Judge’s request. Serves as an assistant to all departmental staff. Serves as an assistant web administrator. Archives and manages case files Attends meetings or training sessions as required. Performs any additional duties as assigned by the Chief Probation Officer or Administrative Supervisor. Education Minimum Requirements to Perform the Work: High school diploma or equivalent, plus business/clerical and computer training. Work Experience 2-3 years working experience in office or court system preferred. AP/CPCMS knowledge preferred. Company Description Mission Statement: To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation. We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application! Technology Support/Issues With Applying If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov. Email Confirmation If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders. Benefits Medical Benefits: Capital Blue Cross Medical InsuranceHealth Savings AccountWellness program with wellness incentivesCapital Blue Cross Vision Insurance United Concordia Dental Insurance Retirement Benefits County Retirement Pension5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-taxFully vested after 5 years of credited serviceNormal Retirement Options:Age 55 with 20 years of credited serviceAge 60 with any amount of credited serviceVoluntary 457b Deferred Compensation PlanMilitary Time Buy Back Options Paid Time Off Vacation10 days per year, accrued per pay period (Non-Exempt) 15 days per year, accrued per pay period (Exempt)Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of servicePersonal3 Personal days per year, pro-rated based on starting dateSick5 Sick days per year, pro-rated based on starting date12 Paid County HolidaysNo waiting period to receive paid holidays Additional Benefits Educational Assistance80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be metEmployee Assistance ProgramResources for: Childcare, Eldercare, Legal, Financial, and CoachingFlexible Spending AccountDependent Care AccountShort Term DisabilityLong Term DisabilityLife Insurance