Administrative Assistant | 5th Street Clinic

Job Summary

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, performing clerical functions such as preparing correspondence, receiving visitors, ordering supplies, arranging conference calls, and scheduling meetings. Promotes department goals and objectives in accordance with established policies.

Essential Functions

• Acts as the department receptionist and processes and completes various tasks/requests including document preparation, typing, proofreading, and filing.
• Coordinates all activities involved in the preparation of department correspondence to facilitate ongoing communication and efficient departmental operations.
• Opens, sorts, reviews, prioritizes and forwards all incoming mail, and telephone calls, including faxes and emails, processing response(s) when appropriate.
• Maintains office supply inventories and other specific materials needed.
• Aids in planning, scheduling, and coordinating of meetings and trainings.
• Aids in overall care of the patient by performing clerical and other functions under the direction and supervision of supervisor.
• Compiles monthly or quarterly reports according to predetermined parameters.
• All other duties as assigned.

Required Additional Requirements

• Education - High School Diploma/GED Equivalent in General Studies
• PREFERRED EXPERIENCE - 1+ years of Clerical Experience

Scheduling Requirements

Requires the ability to work assigned schedules and hours as determined by the department.

Physical Requirements

• Medium work - exerting up to 10 pounds of force constantly (67-100% of the time), and/or up to 25 pounds of force frequently (34-66% of the time), and or up to 50 pounds of force occassionally (up to 33% of the time), and/or up to 50 pounds seldomly to move objects.

Job Category

Administration

Job Family

Administrative Assistance

Shift

Requires the ability to work assigned schedules and hours as determined by the department

Employee Type

Regular 10