Administrative Assistant 5

Essential Performance Responsibilities

• Drafting letters, memos, and reports for Administration
• Maintains databases, spreadsheets, letters/memos and presentations
• Scheduling appointments and meetings
• Affords assistance in purchasing equipment and maintaining inventory of current office equipment
• Affords assistance with difficult and varied administrative tasks

Additional Duties

Assists with additional duties as assigned by Supervisor.

Equipment

• This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine.
• Must always comply with WPS guidelines for equipment use.

Travel

Limited travel between schools and central offices may be required.

Physical And Mental Demands

• Work in standard office and school building environments

Knowledge, Skills, And Abilities

• Ability to communicate effectively both verbally and written, in order to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
• Intermediate computer competency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
• Ability to comply with instructions, procedures, standards, and policies that are obtained within the organization using professional discretion
• Excellent time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines
• Ability to write with remarkable clarity and consistency
• Ability to provide the highest level customer service
• Displays eagerness and the ability to learn new methods, procedures, and techniques
• Displays a significant degree of professionalism and confidentiality
• Ability to plan and organize effectively to achieve greater results
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

Interrelations

• Contact with personnel within the district and with customers and vendors
• Working under the direct supervision of the department supervisor in order to complete day to day tasks
• Working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

Punctuality And Appearance

• Employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Qualification Profile

• A High School education or GEDA minimum of six months experience are required for this position

FLSA Status

Non-Exempt