Administrative Assistant 3 UNLV University Libraries, [R0152703]

About the role

The Administrative Assistant 3 (AA3) position communicates, assists and provides information in a timely professional manner. The position is responsible for ordering and purchasing of library supplies, goods, and services not related to our collections. The AA3 will be responsible for independently researching and initiating contact with suppliers to purchase items, including computer equipment/software/licenses, library equipment, furniture, office supplies, consultant services, etc. and will manage the procurement process from start to completion.

Responsibilities

• Order and purchase library supplies, goods, and services not related to our collections.
• Independently research and initiate contact with suppliers to purchase items.
• Manage the procurement process from start to completion.
• Review quotes, proposals, contracts, scope of work and insurance documents to ensure compliance with Library, University, NSHE, and grant regulations.
• Enter detailed purchasing documents into various UNLV systems.
• Compose business correspondence and explain complex purchasing requirements to both external suppliers and library faculty and staff.
• Create spreadsheets and databases to track purchases and prepare analysis of purchases by Library department, vendor, and purchase type.
• Create payment vouchers and print requests, in addition to processing invoices for payment.
• Prepare and reconcile Library cash, credit card, and check revenue totaling $50,000+ per year.
• Ensure accuracy in preparing payment vouchers and print requests.

Requirements

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities.
• One year of experience as an Administrative Assistant II in Nevada State service.
• An equivalent combination of education and experience as described above.

Preferred Qualifications

• Recent experience with purchasing or accounting in an office or higher education environment.
• Ability to compose business correspondence and explain complex guidelines.

Skills

• Skilled with computer programs, databases and internet research.

Benefits

• Competitive total rewards package including: Paid time off, sick leave, and holidays.
• Excellent health insurance including medical, dental and vision.
• Comprehensive retirement plans and voluntary benefits programs.
• No state income tax.
• Tuition discounts at Nevada System of Higher Education (NSHE) schools.
• Tuition discounts for spouses, domestic partners, and dependents.

Pay

Grade 27 Step 1, salary $46,207.44.

Schedule

This position will be scheduled Monday through Friday 8:00am to 5:00pm; this is subject to change based on organizational needs.

Qualifications

• Education (including High School) and experience must be clearly documented.
• You may attach your transcripts to receive education credit for classes you have completed.
• Credit is given for classes relevant to the position.

Application Instructions

Your application will NOT be moved forward if your application is incomplete. Materials should be addressed to Administrative Assistant 3, Search Committee Chair. This recruitment will close at midnight (Pacific Standard Time) on August 4, 2026. Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.