Administrative Assistant 3 (2026-2027 School Year)

Serving the Community

Serve or assist as receptionist to the building, answering phone calls, and providing information and assistance to callers.

Administrative Support

• Maintains inventories or supplies and materials for the purpose of ensuring items’ availability
• Assists with copying and distribution of documents and other materials for administrative and clerical staff
• Maintains copier, office machines, and vending machines
• Assists in maintaining inventories or supplies and materials for the purpose of ensuring items’ availability

Additional Duties

Assists with additional duties as assigned by Supervisor.

Equipment Usage

• The employee must demonstrate the ability to use basic office equipment such as computers, scanners, copiers, and fax machine.
• Must always comply with WPS guidelines for equipment use.

Travel

May be required to travel between schools and central offices.

Physical And Mental Demands

• Work in standard office and school building environments
• Ability to work outdoors during outdoor student activities

Knowledge, Skills, And Abilities

• Communicate effectively both verbally and written with others inside and outside of the organization for the purpose of giving and obtaining information
• Intermediate computer proficiency and the ability to effectively use Microsoft Word and Outlook with basic skills in Excel, which will be determined and validated by testing
• Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
• Able to communicate effectively with a supervisor when their discretion is needed
• Able to provide exceptional customer service
• Displays a significant degree of professionalism and confidentiality
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