Administrative Assistant 1 or Administrative Assistant Trainee 1/2 (NY HELPS), Central New York Psychiatric Center, Elmira Satellite Unit, P27274

Responsibilities

Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply. As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including:

• Answering phones, providing information to callers, taking messages, and transferring calls as needed
• Managing calendars
• Creating and managing paper and electronic filing systems
• Preparing correspondence
• Maintaining inventory of office supplies
• Arranging for office equipment maintenance and service

Qualifications

Administrative Assistant 1

• Outside State Service (NY HELPS): Two (2) years of administrative support experience including use of office software, provision of customer service, business writing, and/or management of an office. Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
• Within State Service (competitive): One year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
• Non‑competitive promotion (OMH employees): One year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics). Permanent appointment may be made by non‑competitive promotion per Section 52.7 of the Civil Service Law if all requirements are met.

Administrative Assistant Trainee 1

• Outside State Service (NY HELPS): Six months of administrative support experience including use of office software, provision of customer service, business writing, and/or management of an office.
• Within State Service (eligible list): Reachable on the current Administrative Assistant Trainee 1 eligible list.
• Within State Service (competitive transfer): One year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
• Non‑competitive promotion (OMH employees): One year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics). Successful completion of a 12‑month training program leads to automatic advancement to Administrative Assistant Trainee 2.