Administrative Assistant 1 (NY HELPS),

Schedule: Monday–Friday, between 8:00 a.m. and 4:30 p.m.

About the role

The Administrative Support position provides comprehensive operational, clerical, fiscal, and student support for the Philosophy and Geography departments and their related programs. Serving as the primary liaison between campus administration, students, and outside agencies, this position dynamically prioritizes tasks to meet the needs of both departments. This ensures seamless daily operations, accurate data management, and excellent front-office reception.

Requirements

• Administrative Assistant Trainee 1 (NS Salary Grade 8 – $40,391): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory core coursework as a Trainee 1, you will automatically advance to Trainee 2.
• Administrative Assistant Trainee 2 (NS Salary Grade 10 – $45,081): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory and elective core coursework, you will advance to the full level of this title without further examination.
• Administrative Assistant 1, Salary Grade 11 – $47,695: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. You must also complete all mandatory and elective core coursework.
• Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Preferred Qualifications

• Experience with budget record keeping, reimbursement paperwork, and purchasing processes.

Pay

• Trainee 1 (NS Salary Grade 8): $40,391
• Trainee 2 (NS Salary Grade 10): $45,081
• Full Performance level (Salary Grade 11): $47,695

Transfer Eligibility

Section 70.1 Transfer to Administrative Assistant 1, SG 11: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework through the NYS CSEA Partnership website.

Section 70.1 Transfer to Administrative Assistant Trainee 1, SG 8: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.

Section 70.1 Transfer to Administrative Assistant Trainee 2, SG 10: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework.