Administrative Assistant 1 (NY HELPS)

We need to output HTML fragment with sections only if real content. The posting includes duties, qualifications, etc. We need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use

for each heading. Use

• for any list of duties/requirements/benefits, and

  for prose. Do not repeat job title as heading. Do not put Job ID/requisition numbers as headings. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Also remove the equal opportunity employer paragraph etc. Also remove the tax return submission condition? That's substantive? It's a condition of employment, maybe considered substantive? It's not boilerplate? It's a specific requirement: "Any candidate selected for this position will be subject to a review of their tax return submissions...". That's a condition, maybe keep as part of qualifications or requirements. Also background investigation condition. Keep those. We need to preserve all substantive information. So we need to extract duties list, qualifications details, education substitution, etc. We need to decide sections: Likely we have Responsibilities (duties), Qualifications (minimum qualifications, education substitution, etc.), maybe Skills (software, etc.) but we can combine. The instruction: prefer a few substantive sections over many thin ones. So we could have sections: Responsibilities, Qualifications (including education substitution, etc.), maybe Skills (software). But we need to avoid empty sections. Let's parse content: Description Duties Description Function Description The incumbent will perform a variety of administrative activities that support the Director of the Office of Real Property Tax Services. These duties will range from administrative duties for the entire division to direct support duties to the Director. The Incumbent Will Perform The Following Essential Functions Provide direct support to the Director and assistant Directors; including preparing reports; deadline tracking; calendar maintenance; scheduling and arranging for meetings and monitoring email using Outlook and Webex. Answer phones, provide information to callers, take messages, and transfer calls as needed. Perform clerical related tasks such as creating, and maintaining and filing folders, data entering, photocopying and distributing materials. Use common office equipment such as printers, photocopy machines, and scanners. Prepare envelopes, forms, and reports when required. Maintain confidentiality of information; exercise good judgment. Communicate effectively via telephone, email, face to face, etc. with a variety of individuals including supervisors, managers, staff, vendors, and the public. Multi-task and prioritize assignments; organize workload and files for all assignments including regular follow-up on any outstanding issues. Use various computer software programs to compile, track, and analyze information and data and produce various reports, charts and spreadsheets. Other duties as assigned. Qualifications Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS): For the duration of the NY HELPS Program, this title may be filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS Ny Helps Promotion Minimum Qualifications One year of permanent service as an Office Assistant 2 (Keyboarding). Non-competitive Minimum Qualifications Note: Administrative Assistant 1 may be filled as a two-year traineeship, placement above trainee 1 is at the discretion of the hiring agency. Your resume should clearly indicate your qualifying experience by describing in detail the duties you completed for each position, and you should indicate the time spent in each position with the beginning and end dates. Administrative Assistant Trainee 1 (equated to SG-8, starting salary $40,391): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant Trainee 2 (equated to SG-10, starting salary $45,081): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant 1 (SG-11, starting salary $47,695): Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Education Substitution Certification (e.g., IAAP Certified Administrative Professional) substitutes for two years of experience. or An associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. If you qualify with education or certification, please include this with your application. Your unofficial transcripts should show your name, school’s name, type of degree, date degree was awarded. If your degree was earned from a school outside the United States you must provide an evaluation from one of the approved evaluators listed here: https://www.cs.ny.gov/jobseeker/degrees.cfm Competitive Minimum Qualifications Current NYS employee eligible for transfer in accordance with Civil Service Laws, Rules, and regulations. OR Reachable on the appropriate eligible list for this title and location. If you are canvassed, you must reply to the canvass. 55-b/c ELIGIBLE EMPLOYEES You must meet the requirements for a subsequent 55-b or 55-c appointment, please include your letter of eligibility from the Department of Civil Service dated within the last three (3) years with your application. Additional Comments New York State is an equal opportunity employer... (remove). Any candidate selected for this position will be subject to a review of their tax return submissions by the New York State Department of Taxation and Finance. Employment of a candidate is conditioned upon a finding by the New York State Department of Taxation and Finance that the candidate is in compliance with all local, state, and federal tax laws. In accordance with federal government requirements, the employment of any candidate selected for this position is conditioned upon successfully completing a background investigation including a criminal history record check (fingerprint check). We need to remove EEO boilerplate, but keep the tax return review and background investigation statements as they are substantive conditions. We also need to remove duplicated lines (like repeated "Description Duties Description Function Description"). We need to not include Pay/Benefits/Schedule sections unless posting actually states them. The posting includes starting salaries for trainee levels: $40,391, $45,081, $47,695. That is pay information. So we should include a Pay section with those details. Also maybe mention that it's part of NY HELPS program etc. But we should not invent. We also have no explicit benefits or schedule info. So we omit Benefits and Schedule sections. We need to include sections only when posting has real specific content. So we can have: - Responsibilities (duties) - Qualifications (minimum qualifications, education substitution, competitive minimums, etc.) - Pay (starting salaries for trainee levels) - Maybe Skills? Could be derived from duties: use of office software, Outlook, Webex, etc. But we could incorporate into Responsibilities or Qualifications. Since we prefer few substantive sections, we could combine skills into Qualifications or Responsibilities. But we have a separate Skills heading allowed; we could omit if not needed. We need to use

  for section headings. Use

  • for any list of duties/requirements/benefits, and

    for prose. Thus for Responsibilities we can make a

    list of duties. For Qualifications we can have prose paragraphs and maybe lists for the trainee levels. For Pay we can list the salaries. We must not repeat job title as heading. We must not include any markdown code fences. We must output only HTML fragment. Let's craft. First, Responsibilities:

    Responsibilities

    • Provide direct support to the Director and assistant Directors; including preparing reports; deadline tracking; calendar maintenance; scheduling and arranging for meetings; monitoring email using Outlook and Webex.
    • Answer phones, provide information to callers, take messages, and transfer calls as needed.
    • Perform clerical related tasks such as creating, maintaining and filing folders; data entering; photocopying and distributing materials.
    • Use common office equipment such as printers, photocopy machines, and scanners.
    • Prepare envelopes, forms, and reports when required.
    • Maintain confidentiality of information; exercise good judgment.
    • Communicate effectively via telephone, email, face to face, etc. with supervisors, managers, staff, vendors, and the public.
    • Multi-task and prioritize assignments; organize workload and files for all assignments including regular follow-up on any outstanding issues.
    • Use various computer software programs to compile, track, and analyze information and data and produce various reports, charts and spreadsheets.
    • Perform other duties as assigned.
    Qualifications: We need to include the NY HELPS program details, minimum qualifications, trainee levels, education substitution, competitive minimums, 55-b/c eligibility, tax return review, background investigation. We can structure as prose with lists for trainee levels. Let's do:

    Qualifications

    This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, the position may be filled via a noncompetitive appointment (no examination required), but all candidates must meet the minimum qualifications of the title. After one year of permanent appointment, NY HELPS employees are expected to have their non‑competitive status converted to competitive status without further examination, receiving the same rights and privileges as competitive class employees of New York State.

    Minimum qualifications for non‑competitive appointment:

    • One year of permanent service as an Office Assistant 2 (Keyboarding).

    Note: Administrative Assistant 1 may be filled as a two‑year traineeship; placement above trainee level is at the hiring agency’s discretion.

    Trainee levels (with corresponding salary grades and starting salaries):

    • Administrative Assistant Trainee 1 (SG‑8): six months of experience in administrative support, including use of office software (e.g., email, word processing), customer service, business writing, and/or office administration. Starting salary $40,391.
    • Administrative Assistant Trainee 2 (SG‑10): one year of experience in administrative support, including use of office software (e.g., email, word processing), customer service, business writing, and/or office administration. Starting salary $45,081.
    • Administrative Assistant 1 (SG‑11): two years of experience in administrative support, including use of office software (e.g., email, word processing), customer service, business writing, and/or office administration. Starting salary $47,695.

    Education substitution: An IAAP Certified Administrative Professional certification or an associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. Applicants qualifying via education or certification should include unofficial transcripts showing name, school, degree type, and date awarded; degrees earned outside the United States require an evaluation from an approved evaluator (see https://www.cs.ny.gov/jobseeker/degrees.cfm).

    Competitive minimum qualifications: Current NYS employee eligible for transfer under Civil Service Laws, Rules, and Regulations, or reachable on the appropriate eligible list for this title and location. If canv