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Administrative Assistant 1 / Administrative Assistant Traineeship (NY HELPS)

New York State Center for Recruitment & Public Service · Albany, New York Metropolitan Area · 2 wk ago
On-siteAdministrative$40k/yrFull-time

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). Non-competitive appointments are available; no examination is required, but candidates must meet the minimum qualifications. Employees hired under NY HELPS will have their status converted to competitive within one year of permanent appointment.

Qualifications

Minimum Qualifications (Competitive)

  • Administrative Assistant Trainee 1 / SG-NS (Equivalent to SG-8, $40,391):
    • One year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
  • Administrative Assistant Trainee 2 / SG-NS (Equivalent to SG-10, $45,081):
    • Successful completion of 52 weeks of service as Administrative Assistant Trainee 1 and completion of four core administrative support courses, or
    • Eligible to transfer and completion of four core administrative support courses or equivalent coursework approved at agency discretion.
  • Administrative Assistant 1 / SG-11 ($47,695):
    • One year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher, and
    • Completion of four core administrative support courses and four elective administrative support courses, or equivalent coursework approved at agency discretion.

Note: If you are not being appointed off the Civil Service list, eligible for provisional appointment or transfer into the full performance Administrative Assistant 1/SG-11 title, or are currently in this title, this will be either a one-year or two-year traineeship leading to Administrative Assistant 1/SG-11.

Non-Competitive Qualifications

  • Administrative Assistant Trainee 1 / NS (Equivalent to SG-8):
    • Six months of experience in administrative support, including use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
  • Administrative Assistant Trainee 2 / NS (Equivalent to SG-10):
    • One year of experience in administrative support, including use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
  • Administrative Assistant 1 / SG-11:
    • Two years of experience in administrative support, including use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitution: Certification (e.g., IAAP Certified Administrative Professional) or an associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Pay

  • Administrative Assistant Trainee 1: $40,391
  • Administrative Assistant Trainee 2: $45,081
  • Administrative Assistant 1: $47,695

Advanced Placement

If you possess additional qualifications, inform the interviewers. At the agency’s discretion, you may be appointed to a higher level.

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