Administrative Aide

Grant funded position. Valid and unrestricted authorization to work in the U.S. is required; visa sponsorship is not available. The selected candidate must reside within a reasonable commuting distance of the official work location and must be located in or willing to relocate to New York, New Jersey, Connecticut, Vermont, or Massachusetts prior to hire. Telecommuting may be permitted on a limited or as-needed basis only.

About the role

The Administrative Aide will work within the Office of the Director, Bureau of Environmental & Occupational Epidemiology to perform and assist with a wide range of administrative activities for several large grants, cooperative agreements, and contracts with federal and state sponsors. The incumbent will support daily operations, including correspondence with study subjects, procurement, grant administration, and travel activities.

Responsibilities

• Provide administrative support for daily operations.
• Assist with correspondence with study subjects.
• Support procurement activities.
• Administer grants and manage travel activities.

Requirements

• Bachelor’s degree in a related field, OR
• Associate’s degree in a related field and one year of general office, secretarial, or administrative experience, OR
• Three years of general office, secretarial, or administrative experience.

Qualifications

• Knowledge and experience with procurement.
• Knowledge and experience with grants administration.
• Experience performing administrative duties in an office setting.
• Demonstrated organizational skills pertaining to file and email management.
• Strong written communication skills.
• Strong time management skills.
• Proficiency in Microsoft Office Suite, Adobe Pro, SharePoint, WebEx, and Teams.

Benefits

• Health, dental, and vision insurance – several comprehensive health insurance plans to choose from.
• Flexible benefit accounts – medical, dependent care, adoption assistance, parking, and transit.
• Generous paid time off – paid federal and state holidays, paid sick, vacation, and personal leave.
• Tuition support – assistance available for educational or training opportunities.
• Retirement benefits – participation in the New York State and Local Retirement System; optional enrollment in the New York State Deferred Compensation Plan.
• Postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses.
• Employee Assistance Program – provides educational and wellness programs, training, and 24/7 confidential services to assist employees personally and professionally.

Pay

Minimum: $52,979.00 - Maximum: $52,979.00 annually. Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (prorated for part-time positions).