Administration C

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success.

About the role

This position will report directly to the MSL Director of Quality and also provide administrative support to the MSL Supply Chain Management Director’s. This role will collaborate with the Missile Propulsion (MP) sector and MSL segment executive assistants to support site events at the Huntsville Headquarters site and provide coverage during PTO and vacancies of other assistants.

Responsibilities

• Management of schedules, special presentation preparation, coordination of special events, conference room meeting setup, travel arrangements, expense reporting, food services, and support of communications to executives and customers.
• Frequent interaction with intra- and inter-organizational contacts, customers, vendors, and representatives of professional organizations and public agencies requiring diplomacy and judgment to resolve conflicting needs, and ability to discreetly handle sensitive internal and proprietary data.
• Discretion required for participation in meetings involving management-only discussions.
• Maintain an inventory of supplies with ordering authority, potentially including delegated buyer authority.
• Under minimal supervision, perform a variety of complex executive administrative support duties requiring judgment and initiative in resolving problems and making recommendations.
• Scheduling, calendar maintenance, and direct report coordination for the Director of Quality and Directors of Supply Chain Management.
• Support of HQ site events and functional meetings, including catering, coordination, room assignments, and stakeholder communications.
• Support the Strategic Systems Huntsville-based group with customer events.
• Travel booking and expense reporting for leaders, with responsibility to monitor travel issues and changes.
• Functional team support, business rhythm, and performance data collection and dissemination.
• Assist in analyzing and establishing plans to meet key project objectives, identifying and resolving issues.
• Monitor and manage critical department and project information and schedules.
• Provide administrative guidance for activities within defined scope of responsibilities.
• Effectively work as a team member and establish cooperative working relationships.
• Provide guidance and mentoring to other assistants.
• Effectively communicate with all levels of management and individual contributors.

Requirements

• High School Diploma or equivalent and a minimum of 6 years of prior relevant experience, or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
• Experience working in a large, complex, highly regulated corporate environment.
• Experience supporting leaders in a large, matrixed corporate environment preferred.
• Knowledge of Oracle MRP systems a plus.
• SharePoint administration experience.
• Experience using Concur (for booking and expense reports) is highly preferred.
• At least 2 years as a senior administrative assistant at a large corporation.

Skills

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Strong organization skills and attention to detail.
• Ability to multi-task with frequent interruptions and critical time constraints.
• High level of maturity and confidentiality relating to sensitive information.
• Ability to maintain sensitive documents/files for leaders.
• Effectively prioritize assignments, providing consistent quality results.

Schedule

9/80 work schedule.