Administration

General Statement Of Duties And Responsibilities Provides administrative and/or secretarial support services for the Department and, subject to assignment, to any supervisor, program or division manager. Performs related duties as required. Supervision Received Works under the general supervision of a division manager. Subject to assignment, will receive direct supervision from a specific supervisor, director, program manager, or division manager. Duties And Responsibilities Administrative and/or secretarial support includes the following:Answering telephone calls, receiving visitors and screening for appropriate individuals and nature of business, and taking messages when needed;Preparation and typing of a variety of correspondence, reports, and memoranda from rough draft or oral instructions;Taking notes at scheduled meetings and preparing minutes for distribution;Preparation and compilation of statistical information;Maintenance of office records and filing system, in particular correspondence files and attendance records;Researching information and exercising a moderate amount of independent judgment regarding relevance of information to assigned tasks.Collect grievances from within units, Generate the monthly Earned Good Time report and Coordinate and manage calls with attorneys - Specific to Casework/AdminMust have knowledge of, and become familiar with, relevant Department policies and any assigned division, program or office procedures and operations; Successful candidates will be assigned to one of the following divisions, at either the Jail, HOC, or other Department facility where more specific duties and responsibilities will apply: Human Resources; D. Training; G. Medical Financial Services; E. Office of General Counsel ;Operations; F. Program Services; or Qualifications Ability to use Microsoft 98 (or later version) and generate Excel spreadsheets;Ability to type no less than 40 WPM;Must have excellent organizational skills and ability to maintain accurate records and files;Must possess outstanding verbal and written communication skills and have knowledge of general office practices and procedures;Flexibility and ability to learn and perform new duties and skills as assigned.High school graduate with business or secretarial school training OR lengthy prior secretarial experience OR a combination of training and experience which provides the knowledge, skills and