Administration Assistant - Nashville

About the role

As an Administration Assistant at Foster + Partners, you'll play a key role in keeping our senior leadership and project teams running seamlessly, managing everything from complex diaries and international travel to meetings, communications and studio coordination. This is a fast-paced, high-responsibility role where your organisation, discretion and proactive mindset will make a real impact every day.

Responsibilities

• Manage complex schedules, travel and meetings in a dynamic, international environment.
• Take ownership of a varied workload where no two days are the same.
• Build relationships across teams and work closely with senior stakeholders.
• Suggest and implement new initiatives to support the development of the role as required.
• Work in a role that values precision, professionalism and confidentiality.

Requirements

• Proven experience managing busy diaries, meetings and international travel logistics.
• Strong organisational skills with the ability to prioritise and stay calm under pressure and conflicting demands.
• Smart and professional dress and personal presentation at all times, acting as an ambassador on behalf of Foster + Partners.
• Confident communication skills with a professional, diplomatic manner.
• Excellent interpersonal skills and ability to work well with all levels of management and staff both internally and externally.
• High level of discretion and experience handling confidential information.
• Proficiency in Microsoft Outlook, Word and Excel.

Benefits

• Private medical insurance for you and your family.
• Life assurance.
• Personal travel insurance.
• Access to a range of wellbeing support, comprising virtual GP services, mental health support and lifestyle coaching.
• Discount programmes for various retailers.
• On our London campus, subsidised catering facilities and regular social events and sports activities.
• Opportunities to develop both your technical and non-technical skills through continuous learning, professional development support, and knowledge sharing and insights from experienced colleagues.