Admin/Timekeeper

Responsibilities

• Time administration for large population of non-exempt and hourly employees
• Conducts various payroll audits per payroll deadlines to ensure compliance with payroll policies, procedures, and applicable laws
• Primary point of contact for employees and managers questions with regards to time/pay policies and guidelines
• Provides detailed counsel on routine as well as complex time coding and pay situations
• Audits time entries/time records prior to four rigid payroll-closing deadlines per month
• Uses independent judgments to make necessary corrections to timesheets (within scope of time/pay guidelines) or follows up if needed prior to pay close
• Acts as liaison between employees, HR and Corporate Payroll regarding payroll matters
• Maintains confidential information
• Captures and coordinates with various departments (Corp. Payroll, Disability Management Group, Corp. Disability, etc.) to resolve employee time/pay issues
• PARTNERS WITH OTHER TIME ADMINISTRATORS AND ASSISTS WHEN APPLICABLE
• OTHER DUTIES AS ASSIGNED AS WELL AS HANDLES SPECIAL PROJECTS AS NEEDED

Qualifications

• High School diploma or equivalent
• Advanced proficiency in Microsoft Suite (Excel, PowerPoint, Word, and Outlook)
• Demonstrated ability to analyze data with the ability to problem solve/troubleshoot
• Ability to independently establish priorities on a daily basis in support of broader departmental goals and objectives
• Demonstrated strong collaborative communication and interpersonal skills working effectively with others in a team environment in support of customers
• Demonstrated ability to complete work assignments with limited direction
• Strong organization and multitasking skills balancing multiple priorities/ projects at the same time without compromising the quality/accuracy of the work product while meeting deadlines
• Demonstrated ability to manage confidential data
• Demonstrated ability to produce accurate and high-quality work products
• Seeks customer input to continually improve products and services
• Demonstrated ability to assume new job responsibilities
• Attention to detail, manages large volumes of data
• Is accurate, conscientious and self-motivated
• Exhibits flexibility to changing environment and can work concurrently on multiple requests and projects
• Uses independent judgment and can proceed on own initiative
• Ability to clearly communicate both orally and written
• Must be clear, concise and tactful in verbal interactions, establishing and maintaining positive rapport
• Must be able to maintain a friendly demeanor while dealing with multiple requests
• Displays professionalism
• Must be able to work cooperatively and effectively as a member of a team
• Contributes and demonstrates commitment to the team
• Understands and uses quality improvement concepts and methods
• Sets opportunities to assist others

About the Role

Wood is seeking a Timekeeper to join their team. The Time Administrator position is a member of the Time Administration team and works to ensure the timely processing of payroll for large populations of salaried exempt/non-exempt and hourly employees primarily in Oracle EBS.

The successful candidate must be someone who is self-motivated and works independently with little work direction, works to produce high-quality error-free work, is flexible and quickly adapts to changing priorities, uses independent judgment and decision-making skills, multi tasks, and demonstrates interpersonal skills in a professional demeanor.

This position also requires the ability to discreetly and routinely handle confidential information. Authorization to work lawfully in the US without sponsorship from Wood is required.