Admin Services Coordinator - UI Patient Access Center (part-time)

About the role

This position contributes to the success of the UI Patient Access Center (UI PAC) by providing administrative services through the coordination and support of operations.

Responsibilities

• Supports the daily operations of the department including coordination of specialized events and activities, appropriateness of expenditures, and changes in policies and procedures.
• Initiates purchasing requests for supplies and equipment using the ProTrav system.
• Reconciles end of month financial statements and P-Card submissions.
• Submits CV MFK and funding charges for operations.
• Obtains and compares vendor options for contract requests.
• Serves as the primary contact for the department and responds to inquiries.
• Serves as the primary contact for building maintenance and facilities management.
• Coordinates activities and documentation for staff to move to a remote work location.
• Tracks and organizes office equipment, maintenance, and inventory.
• Coordinates all hardware purchases and replacements in partnership with HCIS.
• Serves as a member of various dept committees including the Staff Engagement Committee.
• Plans departmental events.
• Provides front line support for staff with questions and requests.
• Designs, maintains and updates content for the UI PAC Loop and Teams websites.
• Provides front line support for staff with equipment issues - headsets, phones, computers, copiers, etc.
• Initiates HCIS work orders for Ethernet and phone line installation.
• Initiates HCIS Web Requests for all UI PAC ad-hoc access requests.
• Coordinates office and cubicle moves.
• Maintains departmental organization charts.
• Aids in onboarding preparations for new staff.
• Provides support for HR team as needed.
• Tracks and organizes office equipment, maintenance, and inventory.
• Submits immediate special work orders for repairs, cleaning, pest control, etc., as needed.
• Provides front line support for staff with requests.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Excellent written and verbal communication skills are required.
• 6 months of related experience is required.
• Proficiency in computer software applications including Microsoft Word, Outlook, PowerPoint and Excel is required.
• Experience or ability to learn processing of administrative account expenditures and creating e-vouchers and purchase orders is required.
• Demonstrated effectiveness in written and oral communication for a variety of constituencies.
• Demonstrated ability to work independently to complete multiple projects and meet deadlines simultaneously.
• Superior organizational and prioritization skills; deadline driven.
• Experience scheduling and organizing meetings using Microsoft Outlook.
• Ability to work effectively with a team and all levels of management.

Benefits

The position offers flexible hours, typically 8:00 a.m.–5:00 p.m. Wednesday–Friday during Week 1 and Thursday–Friday during Week 2, with the flexibility to work other shifts as needed to support coverage.

Pay

Pay Level: 2B Professional and Scientific Pay Structures | University Human Resources - The University of Iowa

Schedule

Hours of Work: The position will generally be scheduled 8:00 a.m.–5:00 p.m. Wednesday–Friday during Week 1 and Thursday–Friday during Week 2, with the flexibility to work other shifts as needed to support coverage.