Admin Coordinator

About the role

Schedules appointments, gives information to callers, takes dictation, and otherwise relieves non-VP department head of clerical work and minor administrative and business detail.

Responsibilities

• Provides general office and secretarial support to the Manager or Director, including, typing, transcription, file maintenance, handling inquiries, scheduling meetings and appointments and other office support functions (75%)
• Reviews time sheets and reports and inputs payroll. (5%)
• Maintains budget activities and analyzes trends. (10%)
• Participates or handles special projects as appropriate. (10%)

Requirements

High School diploma or GED.

At least 3 years of administrative work experience.

Demonstrated knowledge and understanding of PC and mainframe applications, including Windows, EXCEL, PowerPoint, Access, EERS, PCARD, TIME, Passport, PeopleSoft, etc.

Demonstrated ability to work independently, exercise sound judgment and discretion and coordinate multiple projects simultaneously.

Demonstrated administrative, organizing and planning skills.

Demonstrated ability to conduct research, identify data requirements and create research tools.

Demonstrated knowledge of corporate and business unit policies procedures and practices.

Proven ability to perform effectively in a high-performance culture.

Demonstrated ability to build consensus, establish trust and communicate effectively (written & verbal).

Demonstrated business acumen, customer awareness and ability to create value.

Qualifications

Proficiency in Excel, Power BI and Power Apps.

Benefits

Annual salary will vary based on a candidate’s skills, qualifications, experience, and other factors: $52,000.00/Yr. – $71,500.00/Yr.

Annual Bonus for eligible positions: 7%

401(k) match and annual company contribution

Medical, dental and vision insurance

Life and disability insurance

Generous paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave and bonding/primary caregiver leave or parental leave

Employee Assistance Program and resources for mental and emotional support

Wellbeing programs such as tuition reimbursement, adoption and surrogacy assistance and fitness reimbursement

Referral bonus program

And much more