Admin Associate, Facilities (Contract)

Responsibilities

• Process accounts payable (AP) documents through GUAS and ERP systems for approval.
• Create, issue, track, and deactivate employee and contractor badges.
• Create and submit Electronic Approvals (EAs) for PPE, office supplies, and other business needs.
• Cook up purchasing activities, obtain vendor quotes, and order materials and supplies.
• Maintain budget tracking logs, invoices, purchase orders, and supporting documentation.
• Coordinate purchasing activities, obtain vendor quotes, and order materials and supplies.
• Communicate with internal departments and vendors to resolve invoice questions and obtain required documentation.
• Maintain organized electronic and physical filing systems for AP documents, vendor records, reimbursement requests, and other administrative records.
• Research and reconcile invoice documentation as needed.
• Develop and maintain administrative tracking documents and record retention files.
• Complete daily administrative tasks while maintaining accuracy and confidentiality.
• Perform other duties as assigned.
• Perform additional duties and responsibilities as assigned based on business needs.

Qualifications

• A high school diploma or GED is required.
• A vocational certificate or an associate’s degree is preferred or equivalent, and relevant experience is required.
• Experience in a manufacturing environment is required, with 1 to 3+ years of experience.
• Experience with SAP software is preferred.

Skills

• Proficient in Microsoft Office Suite, with advanced Excel skills preferred.
• Strong organizational and administrative skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently and collaboratively within a team.
• A strong customer service mindset.