Admin Assistant I

About the role

PSBU – Administrative Assistant I

Key Responsibilities

• Manage and coordinate calendars, meetings, and scheduling across teams
• Cook up and submit expense reports
• Process SAP purchase requisitions and track approvals through PO issuance
• Sustain monthly/quarterly accruals and basic financial tracking activities
• Manage and maintain documentation in SharePoint
• Maintain organizational charts, distribution lists, and internal records
• Manage office assets, supplies, and equipment lifecycle (ordering, replacement, tracking)
• Cover new hire onboarding logistics (equipment, system access)
• Support time entry processes and administrative coverage as needed
• Coordinate meetings, team events, and internal/external visits
• Arrange catering, room logistics, and meeting materials
• Support visa/passport coordination and travel documentation when required
• Provide backup support to other administrative staff and assist with ad hoc projects
• Contribute to process improvements and small organizational initiatives

Qualifications

• High school diploma or equivalent (Associate or Bachelor’s degree preferred)
• 5+ years of administrative or business support experience

Skills & Competencies

• Strong communication and interpersonal skills with a professional presence
• Proven ability to manage multiple priorities with strong attention to detail
• Self-starter with proactive problem-solving mindset
• Ability to handle confidential information with discretion
• Advanced proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint)
• Experience with SAP (purchase requisitions, expense processing) preferred
• Familiarity with SharePoint and document management tools

What Makes This Role Successful in PSBU (optional but recommended)

Ability to operate in a fast-paced, cross-functional environment

Strong coordination and follow-through across multiple stakeholders

Focus on efficiency, organization, and continuous improvement

Pay

1Finity salaries are aligned to the specific geographic location in which the work is primarily performed. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the circumstances of each situation. The pay range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: specific skills, qualifications, experience, and comparison to other employees already in this role. The pay range for this position is estimated at $56,999 to $81,427 USD. Additionally, this role may be eligible for a short-term incentive based on company results and individual performance.

Benefits

At 1Finity, one of our corporate principles is "We respect human rights". This commitment guides the actions of every1Finity Group member and is fundamental to how we operate, both as individuals and as a company. We are proud to be an equal opportunity employer that values diversity and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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