Admin Assistant

Primary location: Kasota, Department of General Pediatrics. Full-time, day shift, 40 hours per week.

Responsibilities

• Coordination: Schedule and coordinate conferences, meetings, interviews, and appointments. Independently resolve scheduling conflicts and anticipate potential issues. Coordinate conference calls, teleconferences, and video conferencing. Perform advanced library searches using electronic resources. Act as liaison for physical moves and work with outside vendors. Plan and oversee special events, programs, conferences, and symposiums. Set up, operate, and maintain office equipment.
• Communication: Research information following well-defined paths and respond to a variety of requests. Serve as a resource on department policy and processes. Collaborate effectively with other departments, external agencies, and vendors. Troubleshoot problems and propose solutions.
• Technology: Use software applications to create and edit workbooks, documents, and presentations. Understand and utilize department-specific software to organize information. Generate queries from databases and review data for variances.
• Writing/Editing: Produce well-written notes, documents, and communications. Transcribe medical dictation. Take and format meeting minutes for final review. Compose and edit correspondence, reports, and proposals. Review, prepare, and submit grant materials. Type, format, and submit scientific manuscripts and journal reviews. Provide manuscript and reference support.
• Financial/Human Resources: Complete and process forms, documents, and reports. Collect and electronically submit payroll information. Act as a liaison with payroll. Compile information and perform data entry for departmental budget and expense tracking. Assist with HR forms and account reconciliation. Validate accuracy of submitted information and resolve discrepancies. Facilitate personnel processes with Human Resources Management Services. Work typically impacts the entire department and involves coordination with internal and external constituents.

Requirements

• High school diploma or equivalent.
• 2+ years of work experience in a related discipline.

Pay

Expected starting pay range: $20.57 - $25.72 per hour. Pay is based on experience, skills, and equity; exceptions may apply for highly qualified candidates. Additional pay (e.g., shift, on-call, or weekend differentials) and benefits may apply. Annual pay may vary based on FTE status.

About Us

At Cincinnati Children’s, our goal is to improve children’s health through a holistic team approach in patient care and scientific advancement. We foster an environment of innovation, collaboration, and respect for all employees, patients, and families.

• Consistently ranked among the top 10 best Children's Hospitals in the nation by U.S. News & World Report for over 15 years.
• Among the top 3 Children's Hospitals for National Institutes of Health (NIH) funding.
• Recognized as one of America’s Best Large Employers (2025) and America’s Best Employers for New Grads (2025).
• Named one of the nation’s Most Innovative Companies by Fortune.
• A Leading Disability Employer by the National Organization on Disability.
• Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC).

We support the responsible use of artificial intelligence to empower teams, enhance outcomes, and foster innovation.