Admin Assistant

Benefits

• 401(k) with company match
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Responsibilities

• Answer and direct phone calls professionally
• Greet and assist walk-in clients with courtesy
• Handle general inquiries from clients, vendors, and partners
• Prepare and process customer proposals accurately
• Save, track, and file all proposals in company systems
• Process customer payments (credit card, check, etc.)
• Record and track payment activity in company logs/software
• Clock in and schedule appointments for measurements, installations, and service calls
• Provide confirmations and updates to clients and internal teams
• Enter all leads (phone, email, walk-in) into the Lead Tracking Sheet
• Maintain daily updates and follow-ups on leads
• Collaborate with the sales team to help convert leads into sales
• Prepare and send contracts through DocuSign
• Include acknowledgment forms and confirm receipt
• Maintain accurate records of signed contracts
• Aid with filing, organizing, and managing supplies
• Support various departments with admin tasks
• Keep the front desk area clean and professional

Qualifications

• Experience working in a construction office environment is required
• Previous administrative, receptionist, or office support experience
• Strong communication and customer service skills
• Proficient in Microsoft Office and Google Workspace
• Experience with DocuSign, QuickBooks, or CRM systems is a plus
• Able to multitask, prioritize, and stay organized in a fast-paced environment
• Professional, reliable, and detail-oriented