ADMIN ASSIST II : ASST TO PRINCIPAL

Full-time position serving as the primary executive and operational support for the Principal at North Attleboro High School.

Responsibilities

• Executive Support & Office Management
  • Calendar & Meeting Management: Maintain and coordinate the Principal's daily schedule, prioritizing appointments, parent conferences, staff evaluations, and district leadership meetings.
  • Communication Liaison: Filter and route incoming communications; draft and edit professional correspondence, meeting agendas, memos, and administrative reports.
  • Visitor & Campus Security: Serve as the primary administrative point of contact for the main office and enforce security protocols.
  • Confidentiality: Maintain student disciplinary records, staff evaluations, and administrative files in accordance with FERPA and district privacy policies.
  • Graduation & Senior Events: Organize and manage operations for graduation and senior events.
  • Scholarships: Manage the scholarship application and award process, coordinating with outside scholarship committees.
• Software, Data & Operational Support
  • Student Information System (Aspen SIS): Input, update, and audit student data, administrative notes, disciplinary entries, and master schedule adjustments. Generate reports as requested by the Principal.
  • Digital Communication & Public Relations (Thrillshare): Draft, schedule, and distribute school-wide communications, announcements, newsletters, and social media updates via Thrillshare.
  • Financial & Budgetary Management (Budget Sense): Manage building-level purchase orders, process invoices, track department budget codes, and reconcile monthly expense reports. Work with the town treasurer and school business office to manage Student Activity Accounts.
  • Google Workspace Productivity: Utilize Google Docs, Sheets, Slides, Forms, and Drive to create shared workflows, track department tasks, compile survey feedback, and coordinate main office operations.
  • Substitutes & Staffing: Coordinate daily substitute teacher assignments, coverage logs, and time-reporting verification in coordination with district resources.

Requirements

• Education: High school diploma or GED required; Associate degree in Business Administration, Communications, or a related field preferred.
• Experience: 3+ years of administrative support experience, preferably in a K-12 public or private school setting.

Skills

• Technical Software Proficiency:
  • Student Data: Hands-on experience with Aspen SIS (or comparable Student Information System).
  • Communication Platforms: Experience managing school communications using Thrillshare (Apptegy) or similar tools.
  • Financial Management: Proficiency with Budget Sense (or similar educational accounting/ERP software).
  • Office Tools: Advanced knowledge of Google Workspace (Docs, Sheets, Slides, Forms, Drive, Gmail).
• Compliance & Legal: Deep understanding of FERPA and student record privacy standards.
• Key Competencies:
  • Communication & Professionalism: Clear, concise written and verbal communication skills; ability to remain composed and effective under pressure or during crisis situations.
  • Financial Accuracy: Detail-oriented focus on managing purchase orders, budget lines, and financial documentation.
  • Organization & Multi-Tasking: Strong time-management abilities to handle continuous interruptions while meeting strict operational deadlines.
  • Interpersonal Relations: Welcoming and empathetic approach when interacting with a diverse population of students, parents, teachers, and community members.

Working Conditions

Primary environment is a high-volume, fast-paced high school main office. Involves frequent disruptions from students, staff, phone calls, and visitors. Occasional movement off/across campus facilities, prolonged computer use, and light lifting (up to 25 lbs).