ADDED DUTY CONTRACT: Building Test Coordinator

OVERVIEW OF THE POSITION

The Building Test Coordinator has varying roles dependent upon the testing happening. This document is split into parts by assessment. For assessments not listed (DIAL, KDP), Central Office Personnel will work directly with the teachers administering the assessments, and you may or may not be asked to assist.

MAP 1

• Work with the Site Tech to verify that all your student computers have access to the MAP testing browser. Report any issues to InfoTech and Caitlin.

• Create all test sessions for students in your building, according to the teacher who will be testing them. Test sessions must be created at least one day prior to testing. If students are missing from the roster, or are rostered to the wrong class, contact Ian Acuna.
• Verify the list of student accommodations with the Counselor, SPED teachers at your site, and the classroom teacher to ensure accuracy and compliance.
• Arrange training for test proctors. Verify that each staff member has an account and can log in. If you have issues, contact Ian Acuna.
• Work with teachers and building administrators to ensure that all students are tested within the given window. Schedules need to be sent to Caitlin. If you need scheduling assistance, contact the Curriculum Department.

AIMSweb

• Ensure all teachers giving the AIMS benchmarking probes have access to the online system. Contact Ian Acuna if teachers or students are missing.

WIDA ACCESS

• Verify that all test administrators have signed level 4 TSA's. Verify that all test proctors have passed the WIDA online modules. Work with Kathleen Fisher to ensure we have certificates on file. Report any issues to Kathleen and Caitlin.
• Determine the students needing the assessment and create a schedule to ensure that all ELL students are tested. Verify the list of student accommodations with Student Services, the Counselor, SPED teachers at your site, and the test proctor to ensure accuracy and compliance. Ensure that Student Services has the WIDA Accommodations form.
• Order materials for your building. Work with Kathleen to receive all of the WIDA ACCESS materials. They must be kept in a secured location and signed in and out to appropriate staff for testing.

NAEP

• Work with your building principal to ensure the Government Representative has all of the information they need. Ensure all required staff completes the necessary paperwork from the federal government.

PEAKS

• Before testing:
  1. Verify that all your test administrators have signed level 4 TSA's.
  2. Verify that all your student computers have the INSIGHT client installed. Perform the configuration check and report any issues to InfoTech.
  3. Roster all students into test sessions. Report any difficulties to Caitlin immediately.
  4. Create test tickets. Print them and organize them by grade or teacher/classroom. Advise teachers to keep track of who does NOT test, keep their test tickets separate. Make-up students can use their original test ticket.
  5. Make sure you have graph paper and blank scratch paper for each classroom that will be testing.
  6. Cover up or remove materials on the walls where students will test.
  7. Broadcast on VHF or radio the dates students will be testing, go to bed early, eat breakfast, etc...
  8. Verify that students who get the text-to-speech accommodation have headphones. If you anticipate needing additional headphones, notify Caitlin by December 15. If you allow any students to do this, you must give ALL students the option to use headphones while they test.
  9. Provide test administrator directions and tech support guide to each test administrator. Verify the list of student accommodations with Student Services, the Counselor, SPED teachers at your site, and the test proctor to ensure accuracy and compliance. Ensure that Student Services has the appropriate forms signed by the test administrator.
  10. Determine the seating arrangements, including enough room for all students to test, enough space between each seat, and an established seating chart.
  11. Ensure that homeschool students have been rostered before testing begins and that Assessment is aware of them/ has contacted their home school.
  12. Create a plan for disruptive students. Determine if they should test in a separate location and who will test them, where they will test.
• During testing:
  1. Tell teachers to store their cell phones and laptops in the room where students test. Cell phones must be off or silent and out of sight (not in your pocket). Computers should be out of sight. Teachers are not to use their cell phone or laptop during the test session, they can however use their cell phone in the case of an emergency, ONLY IF NO LANDLINE IS PRESENT.
  2. Post signs: Testing, do not disturb.
  3. Report any security or ethics breaches to Caitlin immediately, and document in writing.
  4. Document special circumstances: student/parent refusal, medical waiver, absent student, or invalidation. Create a plan with your staff to ensure students know what they can do after they finish testing.
• After testing:
  1. Collect all Irregularity Reports. Scan/email all Irregularity Reports to Caitlin.
  2. Document all parent refusals and send to Caitlin.
  3. Collect all test tickets. After a student has finished both parts of a test, their test ticket should be shredded. Keep the test tickets for students who have not yet tested.
  4. Shred all used scratch paper. Teachers can do this as soon as they finish testing, or they can turn it in to you with their secure test items, it is kept secure until it is shredded.

COMPENSATION

Subject to negotiated agreement added duty compensation range and meeting all "Responsibilities". Payment may be prorated based on meeting the responsibilities.