Accounts Specialist

Job Summary

The Account Specialist will be responsible for data entry, processing, recording transactions, updating the ledger, assisting with audits or factchecking, and preparing budgets and reports. Cross training will be required to best suit the needs of the organization.

Key Duties and Responsibilities

• Managing accounts payable using accounting software and other programs.
• Handling accounts payable for separate entities and vendors.
• Processing intercompany transactions.
• Receiving, verifying, and submitting invoices for payment approval.
• Establishing and maintaining relationships with new, existing vendors and department heads.
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Processing due invoices for payments.
• Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts.
• Researching operating and case expenses.
• Reviewing the firm’s credit lines.
• Verifying commissions payable.
• Posting various transactions including deposits, transfers, expenses, and general journal entries.

Competencies

• Excellent attention to detail.
• Superior customer service.
• Must be dependable with an exceptional attendance record.
• Effective record keeping.
• Great interpersonal skills.
• Professional demeanor.
• Trustworthy, efficient, and organized.
• Exceptional time management skills.
• Excellent verbal and written communication skills.

Preferred Education & Experience

• Bachelor’s degree in related field with work experience preferred.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint).
• Understanding of basic Accounting principles.
• Proficiency with computers and bookkeeping software, strong typing skills.
• Salesforce experience a plus (or other CRM).
• Experience with QuickBooks is preferred.

Benefits

• Medical – 80% employer contribution.
• Dental, Vision, Life & other supplemental insurance.
• 401K with Employer Matching (up to 4%).
• Employee Recognition Programs.
• Complimentary gym membership.
• Company events – to include giving back to the community!