Accounts Receivable Specialist II

Essential Duties And Responsibilities

• Absorbs the duties and responsibilities of the Accounts Receivable Specialist II.
• Manages setting up new customers in Spectrum, runs credit checks, and communicates potential high-risk customers to management.
• Responsible for providing a bi-weekly Ranked Aging report to A/R, A/P, and Compliance to help achieve collections goals.
• Oversees the preparation of 10-day demand letters, mechanic liens, stop notices, and bond claims.
• Provides additional support for OCIP, PLP, and CCIP enrollments.
• Processes monthly contract billings, change orders, invoices, and releases.
• Enters schedule of values and accounting labor estimates from Project Managers.
• Communicates with customers regarding billings within expected timelines.
• Provides customers with lien releases and reconciles their accounts.
• Enters change order requests when received from Project Managers.
• Processes and reconciles change orders to job contracts.
• Closes jobs when complete and ensures final retainers are billed and collected in a timely manner.
• Maintains electronic job folders and hard copy file folders for all original documentation.
• Contacts delinquent accounts to resolve overdue payments.
• Attends collection meetings every two weeks to discuss progress.
• Supports the department as needed, including assisting on the front desk and phone duties as needed.
• Orders office supplies for the department.
• Performs overtime work as required and requested by supervisor to meet department and company needs.
• Backs up for the Supervisor and A/R team.

Key 30, 60, 90 Day Accomplishments

• Determine billing requirements for each customer.
• Be proficient in Credit Card payments, running monthly reports, and updating databases.
• Complete AR adjustments, provide lien releases, and schedule meetings with PMs.

Experience, Education

• Bachelor’s Degree in Business Administration, Accounting, or related field required.
• 3 - 5 years of related experience (billing, accounts receivable, invoicing) and/or training preferred.
• Proficiency in MS Office: Excel, Word, Outlook.
• Spectrum program, or equivalent project/accounting software a plus.

Benefits

• The company is an employee-owned company through an ESOP (Employee Stock Ownership Program).
• Eligible employees can become part owners of the company.
• The value of shares can increase, providing a potential wealth-building opportunity.
• Other benefits include health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO).
• The compensation information is a good-faith estimate for this position.