Accounts Receivable Specialist

At Stewart, you’ll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. You will be part of an inclusive work environment that reflects the customers we serve, empowered to use your unique experiences, passion, and skills to help our company and the communities we serve constantly evolve and improve.

About the Role

The Accounts Receivable & Billing Coordinator supports the organization's financial operations through the administration of billing, receivable processing, financial reporting, and account tracking. This position ensures the timely and accurate processing of payments and invoices, maintains financial records, prepares recurring reports, and serves as the primary resource for payment-related inquiries. The role also provides administrative support for restitution tracking as part of the organization's billing and revenue management processes.

Responsibilities

• Payment Processing & Deposits
  • Process check deposits and ensure timely submission of supporting documentation to the Accounting Department.
  • Assign appropriate accounting codes for incoming checks and wire transfers.
  • Research and identify claim information for payments received with incomplete documentation.
  • Upload payment documentation to the organization's document management system.
  • Maintain accurate records of deposited funds and supporting documentation.
• Billing & Revenue Administration
  • Prepare and distribute monthly invoices for independent agents.
  • Generate monthly billing reports to identify billable accounts.
  • Review billing reports with management to ensure invoice accuracy.
  • Calculate billing amounts and maintain agency billing spreadsheets.
  • Verify billing information using Power BI and other reporting tools.
  • Compile supporting documentation for monthly invoices.
  • Coordinate invoice generation and maintain electronic invoice records.
• Payment Tracking
  • Maintain payment tracking registers and individual counsel check registers.
  • Record payments in financial tracking systems and SharePoint.
  • Monitor payment activity and resolve discrepancies.
  • Respond to payment-related inquiries from internal and external stakeholders.
  • Maintain accurate financial records to support audits and reporting.
• Financial Reporting
  • Generate monthly income statements and other recurring financial reports.
  • Produce operational reports supporting billing and accounts receivable activities.
  • Reconcile payment records and ensure the accuracy of financial data.
  • Assist with periodic reviews of financial records to identify discrepancies and maintain data integrity.
• Restitution Support
  • Perform periodic audits of restitution files to ensure payment activity is current and complete.
  • Maintain payment plan documentation and notify supervising counsel of delinquent accounts.
  • Coordinate with courts and government agencies regarding restitution payments when necessary.
  • Conduct routine research and maintain supporting documentation related to restitution accounts.
  • Support the billing process by maintaining accurate restitution information used in revenue reporting and invoicing.

Requirements

• High school diploma required; Bachelor’s degree preferred.
• Associate degree in Accounting, Business Administration, Finance, or a related field, or an equivalent combination of education and experience.
• Three or more years of experience in accounts receivable, billing, accounting support, or financial operations.

Pay

$34,023.90 - $57,350.50 annually. The base salary range provided is consistent with similar roles at the Company. Actual offers will be based on the individual candidate’s knowledge, skills, education, experience, location, market conditions, and other compensation components.

Benefits

Stewart offers eligible employees a competitive benefits package that includes:

• A variety of health and wellness insurance options and programs.
• Paid time off.
• 401(k) with company match.
• Employee stock purchase program.
• Employee discounts.