Accounts Receivable Specialist

About the role

An Accounts Receivable Administrator is responsible for collecting payments for a company using skills in project management, organization, and communications to collect payments from clients and customers. Accounts Receivable Managers oversee the tracking of payments, banking deposits, and reports that document profits and losses for an organization.

Responsibilities

• Initiates contact with customers having delinquent accounts, determining reason and arranging for collection.
• Provides consistent, professional, courteous, and high-quality customer service.
• Performs research and updates recordkeeping of customer information.
• Maintains current and detailed collection notes.
• Oversees the daily workflow of the department.
• Provides constructive and timely performance evaluations.
• Applies client payments via check and credit card.
• Responds to telephone inquiries and assists in resolving questions related to customer accounts and documents accordingly.
• Responsible for the timely and accurate distribution of client invoices that are mailed each cycle.
• Maintains confidentiality of financial records.
• Handles daily check deposits.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the current status of customer accounts as requested.
• Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.
• Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Generates monthly billing statements based on the general ledger.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other related duties as assigned.
• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

Requirements

• High school diploma or Accounting Degree or equivalent experience.
• Construction AIA billing experience preferred.
• At least two years of accounts receivable experience required.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.

Veterans with accounts receivable experience are encouraged to apply.

Schedule

Monday through Friday, 8am to 4pm.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

Pay

$24 per hour, with weekly pay.

Benefits

• Excellent pay
• Medical, dental, and vision insurance
• Company-paid life insurance
• Company-paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and career development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees