Accounts Receivable Lead

About the Role

Maintains all data required for billing, generating invoices, and transmitting to customer billing systems. Works with operations, contracts, and program finance to maintain and identify projects needing billing or funding. Leads the corporate billing department, providing oversight and training.

Responsibilities

• Assigns billing responsibilities to billing analysts and monitors timely submission for all business units.
• Maintains billing schedule to ensure that contracts are billed on time for all business units.
• Ensures billing parameters match the customer's Contractual Agreement as applicable.
• Prepares monthly manual customer billings (when required) for projects in accordance with contract terms and guidelines.
• Works closely with the Finance group, Contracts department, and project personnel to ensure prompt and accurate billing.
• Processes, prepares, and submits electronic invoices to government and non-government customers using WAWF (Wide Area Workflow) and other electronic methods as required by the contract, while maintaining required documentation.
• Interprets FAR regulations and contractual invoicing/billing terms and advises Program Finance, Project Managers, and accounting personnel of compliant requirements.
• Investigates, analyzes, escalates, and resolves accounts receivable issues.
• Maintains project invoice files and electronic invoice correspondence/logs.
• Monitors the Billing Mailbox and responds in a timely fashion.
• Assists internal and external customers regarding billing inquiries while ensuring accuracy, accountability, and timeliness.
• Ensures timely completion of contract closeout billing following final approval of indirect rates.
• Supports month-end and year-end closings.
• Performs other duties as assigned.

Requirements

• Bachelor's degree (or equivalent) in Business Administration, Finance, Accounting, or a related field.
• Ten (10) or more years of government contract billing experience preferred.
• Experience with Fixed Price, Progress Billing, Milestone Billing, and Cost-Plus billing.
• Knowledgeable in FAR & CAS Regulations as they apply to Government Invoicing requirements.
• Knowledgeable of Overhead Rates/pools from an invoicing perspective.
• Extensive knowledge and experience in reviewing government contract awards for billing requirements.
• Proficiency in Excel and COGNOS applications; Deltek Costpoint experience preferred.
• Detail-oriented, reliable, and able to work in a deadline-driven environment.

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. Works in a normal office environment with controlled temperature and lighting conditions.