Accounts Receivable Billing Administrator

About the role

Sargent Electric is a leading specialty contractor focused on electrical, instrumentation, wireless, utility, and low voltage systems. Founded in Pittsburgh in 1907, we operate from 8 locations across the Midwest, Mid-Atlantic and Northeast, delivering projects nationwide for our strategic customers. We support the breadth of client needs — from routine 24/7 service and emergency restoration to their largest and most complex projects. Our proven safety record, technical depth, and longstanding client relationships have made us a partner of choice for Fortune 500 companies, leading general contractors, and EPC contractors.

Responsibilities

• Assist with project startup and perform specific tasks required defined by the assigned project’s needs
• Support with customer and job set up in the ERP system
• Create and submit invoices to customers
• Follow up with customer when approaching payment deadlines
• Compile and submit certified payroll and waivers as required
• Lead efforts for collections and customer payments
• Maintain all accounting records and project files per Document Control Policy to ensure easy accessibility of information by project staff and other Company personnel
• Understand and support all Company policies and procedures and follow/communicate accordingly
• Be aware of skill training enhancement needs and opportunities relative to the position and/or to direct reports, if any. Communicate accordingly to management
• When appropriate, participate in, and actively support, all Company training, safety and management development initiatives
• Any additional duties and responsibilities as delegated by Sargent Electrical Management

Requirements

• Minimum 5 years experience in the construction billing industry
• Associates degree or equivalent
• Working knowledge of project accounting and administrative policies and procedures
• Effective organizational skills, attention to detail and high level of accuracy in preparing and entering information
• Proficiency with computers, particularly Microsoft Office applications, including the ability to type
• Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals
• Ability to work efficiently under tight timeframes, responds to requests in a timely manner, and communicates effectively as a team player
• Understanding of the importance of multi-tasking

Preferred Qualifications

• Experience with AIA documentation
• Certified Payroll Reporting experience a plus

Benefits

• Established, growing company with a strong industry reputation
• Collaborative, team-driven environment
• Competitive compensation based on experience

Schedule

• Potential for hybrid work schedule with work from office required for key meetings, to establish business relationships, and manage assigned opportunities