Accounts Receivable Associate (Temporary)

Location: Irvine Spectrum area

Employment Type: Temporary (5 months plus onsite) | FLSA Status: Non-Exempt

About the Role

Responsible for all activities in the accounts receivable function.

Responsibilities

• Record all payments received such as checks, wires, and lockboxes daily and ensure they adhere to customer remittance advice
• Prepare bank deposits and deliver to the bank
• Post sales invoices, monitor and release credit block when applicable
• Promptly prepare and distribute hardware maintenance and software maintenance summary invoices
• Distribute sales invoices including invoice submission into customer portal, aging reports, and statements to customers
• Reconcile customer accounts on a monthly basis to ensure balances recorded on the books and the customer books are accurate
• Review and monitor the AR aging to ensure that aged balances are current and advise management on significantly aged balances
• Contact customers for any delay in payments and raise significant issues to management in a timely manner
• Assist with new customer onboarding by ensuring completion of customer setup documentation, analyzing Dun & Bradstreet reports and credit inquiry forms to provide management with recommendations supporting customer credit limit requests, and coordinating with the Sales Tax department to establish customer tax exemption status in SAP
• Assist with customer master maintenance
• Review pro-forma invoices for Cash In Advance (CIA) customers and advise the sales department once the cash has been received to start processing the order
• Prepare and distribute A/R reports as needed or requested by management
• Maintain accuracy of A/R aging report by conducting account research and analysis
• Review monthly A/R reports with upper management and provide assistance on outstanding issues
• Interact with customers to resolve outstanding issues
• Assist with vendor set up in SAP
• Regular worksite attendance
• Adhere to company policies, ISO requirements, safety, and quality
• Support continual improvement efforts
• Perform additional responsibilities as assigned

Requirements

• Bachelor's degree (B.S.) from a four-year college or university in accounting or finance preferred; and 2-3 years of related experience and/or training; or equivalent combination of education and experience
• Perform quality work within deadlines with or without direct supervision
• Excellent team player, problem solver with a high level of self-motivation and initiative
• Able to meet deadlines on a consistent basis
• Interact professionally with other employees, customers, and suppliers
• Ability to work independently (and with limited supervision) while understanding the necessity for communicating and coordinating work efforts with other employees and departments at all levels within the organization
• Ability to multi-task and work under pressure
• Strong organizational, analytical, and problem-solving skills, along with excellent verbal and written communication skills
• Ability to analyze detail and perform structured decision-making on a daily basis
• Ability to develop solutions to a variety of problems of moderate to large scope and complexity using company or departmental policies as guidelines
• Must be capable of managing multiple priorities effectively and be able to identify and recommend the best course of action from several alternatives
• Quality oriented with a high degree of initiative and ownership, attention to detail, and the discipline to follow through on assigned tasks
• Strong influencing, collaboration, and relationship-building skills both internally and externally with suppliers
• Exceptional attention to detail and accuracy

Pay

$27.00/hour to $33.00/hour

Schedule

Monday through Friday, 8:00 AM to 5:00 PM

Benefits

• Medical, dental, and vision coverage
• 401(k) retirement plan
• Disability insurance
• Free virtual doctor's visits and labs