Accounts Receivable Associate (Part-time onsite)

Position Objective

Accounts receivable duties include ensuring accuracy and efficiency of AR operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts/invoices. An Accounts Receivable Associate manages incoming payments, properly tracking them into the system to maintain accurate revenue bookkeeping records.

Requirements

• Education: High school diploma or GED. Bachelor's degree in accounting, Finance or Business Administration is preferred but not required.
• Experience: Proven working experience as Accounts Receivable Clerk, bookkeeper or accountant of minimum 1 yr.
• Language: English Verbal: Advanced
• Knowledge and Skills:
  • Basic accounting principles fair credit practices and collection regulations.
  • Excel spreadsheet calculate, post and manage accounting figures and financial records.
  • Accounting software(s) QuickBooks.
  • Customer service orientation and negotiation skills.
• Competencies:
  • Ultramar Transversal Skills: Strategic Vision
  • Ultramar Leadership: Manage Change, Achieve Results with Operational Excellence
  • Specific Competencies: Communication, Work Management, Thinking and Problem Solving, Teamwork
• Training Requirements: Detection of Training Needs by Position program

Responsibilities

• Process incoming payments in compliance with Transmaritime accounting standards and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' payments and data.
• Prepare bills, invoices, and daily bank deposits
• Reconcile accounts receivable ledgers to ensure that all payments are accounted for and properly posted.
• Verify discrepancies by and resolve clients' billing issues
• Facilitate payment of invoices due (collections) by sending bill reminders and contacting clients
• Generate reports detailing accounts receivable status
• Assists management for the purpose of providing support and documentation on internal processes for accounts receivable
• Assist other department areas to verify and confirm services are being billed properly to our customers
• Assist and guides other accounting clerical staff by coordinating activities and answering questions.
• Contributes to team effort by accomplishing related results as needed.
• Maintain bookkeeping databases and spreadsheets, updating information as needed.