Accounts Payable & Travel Specialist

About the role

The Accounts Payable & Travel Specialist serves departments and colleges by analyzing, preparing, and entering transactional activities related to purchasing, travel, E-card, and other fiscal processes in the university’s ERP system. This position serves as the primary source of front-line services and requires critical thinking and excellent problem-solving skills.

Responsibilities

• Analyzes and enters approved financial transactions in the ERP system on behalf of departments.
• Evaluates all transaction requests for compliance with applicable university, state and federal rules. Requests additional documentation or explanations as needed and escalates complex transactions to higher levels for further action.
• Processes all transactions accurately and within acceptable timeframes.
• Reviews and approves business travel authorizations and expense reports, ensuring full compliance with State of Florida regulations as well as university policies and procedures.
• Serves as the accounts payable resource to customers, both internal and external.
• Analyzes and processes approved E-card charges and expense reports based upon documentation and information provided by the departments.
• Participates in business process reviews and redesigns; stays abreast of regulatory, compliance, process, enterprise system upgrades, and technology changes; helps to maintain documentation on internal controls, processes, and procedures.
• Resolves invoice discrepancies, billing issues, vendor account concerns, and payment exceptions.
• Supports month-end and year-end close activities, including 1099 processing, accruals, and financial reporting.
• Other duties as assigned.

Minimum Qualifications

• A high school diploma and three years of appropriate experience, or an equivalent combination of education, experience, and/or certifications.
• Demonstrated attention to detail with a high degree of accuracy in data entry and financial recordkeeping.
• Prior experience working in a higher education environment is preferred.
• A bachelor’s degree in accounting, Finance, management, or Business Administration is preferred.
• Previous Workday (or other ERP) experience is preferred.

Prior Experience

• Experience working in a not-for-profit environment is preferred.

Knowledge, Skills and Abilities

• Must possess critical thinking skills.
• Ability to establish goals and priorities and make decisions based on processes and institutional policies.
• Ability to adapt to new technologies.
• Ability to work under pressure.
• Strong customer service skills.
• Must be able to work independently.
• Experience using Microsoft Office applications, Workday, or other ERP systems.
• Must possess strong organizational and time management skills.
• Must be able to work well in a team environment.
• Must be self-motivated and flexible.
• Ability to maintain confidentiality and exercise sound judgment when handling financial information.

Normal Work Schedule

This position is salaried and exempt. The normal work schedule is Monday – Friday, 8:00 a.m.-5:00 p.m.; however, occasional overtime (weekends and evenings) may be required.

Target Hiring Salary

$50,200 - 54,000, commensurate with experience.

Location/Work Model

Full-time/On-site

Application Deadline Date

The position may be open for 14 days. However, the review of applications will commence immediately.

Application Process

• In addition to completing the online application, all applicants are required to upload the following as attachments to the application (preferably in PDF format):
• Cover Letter
• Resume
• Three (3) Professional References

Florida Poly Benefits Information

• Health benefits are administered through People First, on behalf of the State of Florida, as pre-tax insurance plans.
• Health benefits are available to eligible employees and dependents.
• Employee Assistant Program (EAP)
• Discounts & Perks

Special Instructions Regarding Attachments

• Required attachments are listed on each posting. Please be sure to attach all required documents in the Resume/CV field before continuing through the application.
• If any of these three items are not included, you will not be considered for the position.
• References will not be contacted unless you are selected as a finalist for the position.