Accounts Payable- Temp

About the role

We are seeking an experienced Accounts Payable Clerk to join our team. The ideal candidate will have excellent communication and organizational skills, be detail-oriented, and possess the ability to work both independently and as part of a team. Bilingual in Spanish is a plus.

Responsibilities

• Effectively and professionally communicate internally and externally to resolve discrepancies and inquiries.
• Reconcile vendor statements and follow up on outstanding vendor invoices; identify and resolve discrepancies.
• Process vendor invoices by verifying accuracy and matching to relevant purchase orders.
• Ensure vendor purchase orders and invoices use the correct accounting codes.
• Enter vendor invoice data into financial software accurately and timely.
• Manage the weekly invoicing, payment, and issues for vendor accounts.
• Ensure receipt of credits from vendors for billing inaccuracies.
• Provide updates on open invoices and credits.
• Request and manage Notice to Owner releases in a timely manner.
• Assist with month-end closings and additional accounting functions as necessary.
• Process a high volume of vendor invoices with 98% accuracy, adhering to company policies and procedures.
• Match invoices to purchase orders and receiving documents, resolving discrepancies within 24 hours.
• Maintain a consistent 2-day turnaround time for invoice processing from receipt (exceptions may apply dependent upon supplier).
• Reconcile vendor statements monthly, identifying and resolving discrepancies within 48 hours.
• Manage vendor inquiries and issues, providing resolutions within 2 business days.
• Maintain accurate vendor files and payment records in the accounting system.
• Enter financial data into accounting software with 100% accuracy.
• Generate weekly reports on open invoices, credits, and payment status.
• Contribute to month-end closing processes, meeting all deadlines as set by the Accounting team.
• Adhere to all internal control procedures and company policies.
• Ensure proper coding of all transactions according to the company's chart of accounts.
• Assist in preparing documentation for internal and external audits as needed.
• Maintain professional communication with vendors and internal stakeholders.
• Provide timely updates to the Accounting Manager on any significant issues or discrepancies.
• Collaborate effectively with other departments to resolve invoice or payment-related issues.
• Identify and implement at least two process improvements per quarter to enhance efficiency.

Requirements

• High School Diploma.
• 1+ years of experience in Accounts Payable or related field.
• Bilingual: Spanish/English preferred.
• Proficient in Microsoft Office, particularly Excel (formulas, pivot tables, VLOOKUP’s, etc.).
• Strong attention to detail and ability to work with high levels of accuracy.
• Excellent written and verbal communication skills.
• Knowledge of Sage is a plus.
• Ability to work independently and meet deadlines.
• Strong analytical and problem-solving skills.

Performance Standards

• Maintain a 99% accuracy rate in data entry and payment processing.
• Process invoices within established timeframes, with 95% of invoices processed within 3 business days.
• Achieve a 98% satisfaction rate from internal stakeholders and vendors.
• Contribute to maintaining Days Payable Outstanding (DPO) within company targets.

Benefits

• Competitive pay.
• Comprehensive health benefits.
• 401(k) with company match.
• Paid holidays, floating holidays, and three weeks of PTO.

We’re committed to your growth in a specialized, in-demand niche, and you’ll be part of a team that values integrity, accountability, and celebrating wins together. A strong, supportive culture rooted in integrity, performance, and teamwork.