Accounts Payable Technician

We need to produce HTML fragment with sections: Overview (maybe "About the role"? The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to include sections only when posting has real specific content. The posting includes Overview (POSITION SUMMARY), Qualifications (Necessary Qualifications), Responsibilities (ESSENTIAL FUNCTIONS). Also includes Navajo Preference Employment Act info (maybe part of overview). Also includes Mental and Physical Effort (maybe part of Requirements? Could be under Requirements or Qualifications? Might be considered "Requirements". We'll treat as "Requirements". Also includes "Other Skills And Abilities" which could be "Skills". Also includes "MENTAL AND PHYSICAL EFFORT" maybe part of "Requirements". We'll decide sections: Overview, Responsibilities, Qualifications, Skills, Requirements (maybe combine mental/physical). But we must not create thin sections. Let's see content: - Overview: POSITION SUMMARY paragraph. - Qualifications: Education, Experience, Other Skills And Abilities (list). Also includes "Successful completion of ..." many bullet-like sentences. Those are qualifications. - Responsibilities: ESSENTIAL FUNCTIONS list. - Skills: maybe "Other Skills And Abilities" includes many abilities; we could put under Skills. - Requirements: maybe mental/physical effort and other requirements like fingerprint clearance, background checks, etc. Those are also qualifications but could be Requirements. We need to avoid duplication. Let's extract substantive content. First, Navajo Preference Employment Act: It's a paragraph about preference. Should be included maybe in Overview or as a separate section? Not listed as standard heading; we could include under Overview as part of description. We must not include boilerplate like cookie/navigation/legal/EEO etc. The Navajo Preference is substantive. We need to use

• for any list of duties/requirements/benefits. So for responsibilities list, we need
  • . For qualifications list (education, experience, other skills) maybe also list. We must not repeat job title as heading. We must not include Job ID etc. We must not create Pay/Schedule/Benefits sections unless posting states them. Not present. Thus sections: Overview, Responsibilities, Qualifications, Skills, Requirements (maybe). But we need to ensure each section has real content. Let's extract content: Overview: "In accordance with Navajo Nation and federal law, TCRHCC has implemented an Affirmative Action Plan pursuant to the Navajo Preference in Employment Act. Pursuant to this Plan and corresponding TCRHCC Policy, applicants who meet the necessary qualifications for this position and (1) are enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe will be given preference in hiring and employment for this position, (2) are legally married to enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe and meet residency requirements will be given secondary preference, and (3) are enrolled members of other federally-recognized American Indian Tribes will be given tertiary preference. POSITION SUMMARY The Accounts Payable Technician position at Tuba City Regional Health Care Corporation is responsible for ensuring liabilities are paid in a timely and advantageous manner. This includes maintaining vendor invoices, analyzing documentation and ensuring procurement guidelines are complied with. This position is responsible for preparing and entering invoices into the Accounts Payable system; therefore, must have knowledge of general accounting principles, specifically those related to Accounts Payable. Incumbent must communicate effectively, verbally and in writing, with vendors, employees and departments throughout the organization in order to resolve invoice discrepancies, respond to vendor queries and submit monthly reports to supervisor." We can combine into a couple paragraphs. Qualifications: Education: Technician I: Must have a high school diploma or GED; Technician II: Must have an Associate’s Degree in Accounting or related field. Experience: Technician I: Minimum of six (6) months experience in accounts payable and/or a combination of business and accounting. Technician II: Two (2) years of experience of accounts payable. Other Skills And Abilities: list many items (we need to preserve all). Let's extract them as bullet points. List from "Other Skills And Abilities": - A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers. - All employment references must address and indicate success in each one of the following areas: * Ability to speak Navajo, Hopi, or San Juan Southern Paiute. * Positive working relationships with others * Possession of high ethical standards and no history of complaints * Reliable and dependable; reports to work as scheduled without excessive absences * Strong analytical and accounting skills * Must be able to effectively handle multiple projects simultaneously in a deadline driven environment * Excellent verbal, written communication and interpersonal skills * Ability to work independently and as part of a team and take on new tasks with high level of difficulty. * Must have general knowledge of personal computer operations, including opening and saving documents, using an electronic mail program, performing file backups and other basic skills. * Must have proficiency in Microsoft Excel program. * Completion of and, above-satisfactory scores on all job interviews, demonstrating to the satisfaction of the interviewees and TCRHCC that the applicant can perform the essential functions of the job * Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job * Successful completion of fingerprint clearance requirements, physical examinations, and other screenings indicating that the applicant is qualified to be employed by TCRHCC and demonstrating to the satisfaction of TCRHCC that the applicant can perform the essential functions of the job * Submission of all required employment-related documents, applications, resumes, references, and other required information free of false, misleading, or incomplete information, as determined by TCRHCC. We also have "MENTAL AND PHYSICAL EFFORT" section with subparts Physical, Mental, Environmental. Those could be under Requirements. Responsibilities: list of essential functions. Let's extract responsibilities list: - Review all invoices for appropriate documentation and approval prior to payment. - Sort and distribute incoming mail. - Prepare and enter invoices in the Accounts Payable system in a manner consistent with existing department procedures. - Prioritize invoices according to cash discount potential and payment terms. - Prepare and perform weekly check runs – selecting invoices for payment - Prepare and process electronic payments and transfers. - Match invoices to checks and distribute checks accordingly. - Track expenses and process expense reports. - Enter invoices in the system. - Reconcile accounts payable transactions – monitor vendor accounts to ensure payments are up to date. - Research and resolve invoice discrepancies and issues. - Maintain vendor files. - Schedule and process vendor payments in a timely manner to take advantage of available discounts. - Reimburse employees by receiving and verifying expense reports and requests for travel advances. - Disburse petty cash by verifying documentation and recording entry. - Communicate with vendors and respond to inquiries in timely manner. - Review and research vendor statements associated with outstanding invoices. - Report erroneous transactions and miscoded entries in AP in a prompt manner. - Maintain AP records and documentation in a prompt and accurate manner in accordance with hospital policies and federal regulations and statutes regarding records retention and storage. - Observe departmental and corporate internal control procedures and report suspected irregularities to the supervisor. - Maintain a thorough working knowledge of the applicable portions of the corporation’s computerized financial system. - Maintain confidentiality of accounts payable information in accordance with corporation policies, HIPPA and Navajo Nation privacy laws. - Serve as a back-up to AP staff during temporary periods of excused or unplanned absences, as needed. - Protect organization's value by keeping information confidential. - Assist with month end closing – accounts payable accrual. - Provide supporting documents for audit. - Ensure proper PPE is worn at all times while on duty including but not limited to, face mask, gloves, gown, isolation gown, NIOSH-approved N95 filtering facepiece respirator or higher, if available), and eye or face shield. Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (see CDC website for most current updates) - Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee, and external customer satisfaction. - Perform other duties as assigned. Now mental and physical effort: Physical: - Require the ability to sit and walk for extended periods of time; prolonged ability to talk or hear; and, occasionally reach with hands and arms. - It also rarely requires times of stoop to pick up small objects and to occasionally lift objects up to 10 pounds in weight. - Must be able to hear alarms on equipment; client calls; instructions from physicians/department staff; and overhead pages through loudspeaker. - Typical noise level in work environment is moderate. - This position requires the ability of close vision. - The duties require the ability to use telecommunications and office equipment. - This position requires repetitive motion actions utilizing feet and hands for prolonged periods of time. - It requires repetitive motion actions for extensive periods of time utilizing both hands for grasping simple/light and fine dexterity. - Work environment is a typical office type setting. Mental: - Must be able to use good judgment, prioritize projects, and coordinate multiple assignments while meeting internal and external deadlines. - Must be able to coordinate a variety of issues while being frequently interrupted. Environmental: - May occasionally be exposed to infectious diseases, chemical agents, dust, fumes, gases, extremes in temperature or humidity, hazardous or moving equipment, unprotected heights, and loud noises. We could put these under a "Requirements" section (maybe "Physical & Mental Requirements"). Now we need to decide sections. Potential sections: - Overview (includes Navajo preference and position summary) - Responsibilities (essential functions) - Qualifications (education, experience) - Skills (other skills and abilities) - Requirements (mental and physical effort, environmental, fingerprint clearance etc). But note that fingerprint clearance etc already listed under Other Skills And Abilities; we might have duplication. To avoid duplication, we could keep those under Qualifications or Skills. However the instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we must keep all info, but we can organize logically without duplication. If we put fingerprint clearance under Skills, we still preserve it. If we also put under Requirements, that would duplicate. So we need to decide where each piece goes, ensuring no duplication. Better to have sections: Overview, Responsibilities, Qualifications (education + experience), Skills (other skills and abilities), Requirements (mental/physical/environmental). The fingerprint clearance etc are part of Other Skills And Abilities, so they'd go under Skills. That's fine. Now we need to format. We'll produce HTML fragment:

    Overview

    ... paragraphs ...

    Responsibilities

    • ... each responsibility ...

    Qualifications

    Education:

    • Technician I: Must have a high school diploma or GED
    • Technician II: Must have an Associate’s Degree in Accounting or related field

    Experience:

    • Technician I: Minimum of six (6) months experience in accounts payable and/or a combination of business and accounting.
    • Technician II: Two (2) years of experience of accounts payable

    Skills

    • A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers.
    • All employment references must address and indicate success in each one of the following areas: