Accounts Payable Technician

Responsibilities

• Responsible for accounts payable files and creating vouchers for invoice payments according to established laws and regulations.
• Prints accounts payable checks and matches checks with appropriate invoices and purchase orders.
• Mails checks with appropriate remittance advice and maintains related voucher file.
• Prepares year end 1099 tax forms and reports.
• Manages the college's investment accounts.
• Responsible for invoices qualifying for direct payment and general ledger account to be charged.
• Verifying budgeted funds are available.
• Verifies invoices are taxed at the appropriate rate.
• Calculates quarterly use sales tax payable and maintains file for reporting.
• Responsible for student refunds in accordance with federal and state laws as verified and approved through authorizing departments within the college.
• Responsible for ensuring drop/add forms are processed correctly and informing proper personnel of any discrepancies for corrections.
• Responsible for checkwriting on a timely basis ensuring requested deadlines are met, post totals to ledgers and journals.
• Maintain Accounts Payable files as required for auditing purposes to reflect daily, monthly, and year to date amounts for federal, state, and special grants accounts.
• Ensure voided checks have proper backup documentation.
• Research checks not clearing account within appropriate timeframe to ensure completion of check process.
• Participates with student registration and general public assistance.
• Aids in receptionist duties to include, but not limited to, phones, cashier, mail service, etc.
• Responsible for compiling necessary documentation for facilities department to include, but not limited to energy report and inventory reconciliation.
• Serve on college committees and assist department with institutional effectiveness reports.
• Performs other duties as required.

Requirements

• A high school diploma and experience in entry-level accounting or bookkeeping.
• A bachelor's degree may be substituted for required work experience.