Accounts Payable Supervisor - TEMP

About the role

To supervise the accounts payable department to ensure that all invoices are properly entered and vendors are paid timely.

Responsibilities

• Supervise AP personnel as it relates to the processing of vendor invoices
• Ensure that all invoices are processed in a timely manner and follow company policies and procedures
• Ensure that vendor statements are reconciled on timely basis and resolve any discrepancies
• Reconcile accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors ledger)
• Verifies payments before controller’s approval through 3-way match process
• Work closely with other departments to resolve invoice and payments issues
• Reconcile any variances between invoice and receiving documents
• Communicate with buyer on purchasing variances, errors and/or questions on invoices
• Ensures employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s
• Ensures proper maintenance, filing, and storage of records in case of audits
• Pay careful attention to the invoice terms
• Handle vendor phone calls promptly

Requirements

• Substantial hands-on experience with NetSuite ERP
• Maintain various spreadsheets for Controller and CFO
• Perform miscellaneous tasks as directed Controller or CFO
• Must have 3+ years of accounts payable experience
• Must have working knowledge of Excel, Word and Outlook
• Must have knowledge of general accounting and mathematical skills
• Must have general computer and data entry skills
• Must have average typing skills
• Must be able to operate 10-key calculator accurately by touch
• Must be able to handle certain information in a strictly confidential manner

Qualifications

A high school diploma or equivalent, with a minimum of three years of experience or training in an associated field.

Work Environment

This job operates in a professional office and manufacturing environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.