Accounts Payable Supervisor

State of Indiana · Indianapolis, IN · 1 mo ago

Accounting$47k/yrFull-time

Role Overview

The Accounts Payable (AP) Supervisor will manage the payroll for the agency; new hire, promotion, retirement, and termination processing; education reimbursement coordination, and all accounts payable. The position will review biweekly attendance, tax information, staff deductions, and benefit information in the format prescribed by the Comptroller for payment; understand payroll procedures, policies, and laws to identify inaccurate submittals; manage receiving and voucher activities in the People Soft AP module; analyze refunds posting, accounts, and funds for trends/expectations; ensure proper accounting and adherence to Indiana Code for payments; and approve voucher transactions, requisitions, and purchase orders.

Salary

The salary for this position traditionally starts at $47,320.00 but may be commensurate with education and work experience.

A Day In The Life

Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
Analyze business operations, trends, costs, revenues, financial commitments, and obligations to project future revenues and expenses or to provide advice.
Assist the supervisor with budgets, preparing periodic reports that compare budgeted costs to actual costs.
Advise the controller or supervisor on the status of assigned accounts.
Assist in the development of general policies for a fiscal program.
Assist management in the preparation of agency or program area budget requests.
Reconcile complex discrepancies between accounts and the appropriate department or supervisor of errors.
Prepare reports for reconciliation of grant funded accounts.
Analyze financial statements and reports for accuracy.
Serve as liaison between agency and the federal government or other funding source for assigned account.
Coordinate computerized accounting system within assigned area.
Control the flow of appropriated funds.
Direct the work of lower-level accountants and account clerks assisting in complex or unusual situations.
Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees.
Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need For Success

Thorough knowledge of the theories, principles and practices of governmental accounting, budgeting, and auditing.
Thorough knowledge of fund accounting and grant reconciliation.
Thorough knowledge of federal and state accounting and bookkeeping laws, policies, and procedures.
Thorough knowledge of the state government organization and function.
Thorough knowledge of automated accounting systems.
Ability to solve complex accounting methods and procedures to meet agency need.
Ability to prepare budgets.
Ability to develop effective work relationships.
Ability to prepare and interpret complex financial statements and reports.
Ability to reconcile discrepancies between accounts.
Ability to delegate work, set clear direction, and manage workflow.
Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

A Degree Is Not Required. Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may provide direct supervision for one or more staff members.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers; up to 15 hours of paid community service leave; combined 180 hours of paid vacation, personal, and sick leave time off; 12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
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