Accounts Payable Supervisor

Responsibilities

• Coordinate and oversee the accuracy and timelines of check runs
• Ensure vendor payments are made in accordance with internal controls
• Develop and maintain positive working relationships with budget managers by providing guidance on A/P procedures and resolving complex invoice and payment issues
• Manage Accounts Payable Specialist
• Input more complicated purchase order and non-purchase order invoices into accounts payable system
• Avoid inaccurate and timely processing of invoices
• Prepare and review weekly check run funding spreadsheet
• Serve as primary resource for complex AP issues and vendor escalations
• Reconcile vendor statements and investigate discrepancies
• Issue “stop-payments,” prepare & enter AP journal entries
• Play key role in A/P automation system completion and rollout to other departments
• Process and pay PILOT invoices semi-annually
• Manage preparation and filing of annual 1099 reporting
• Manage annual unclaimed property filing with State of CT
• Prepare monthly sales tax return
• Process customer refunds on Great Plains software
• Maintain vendor insurance liability spreadsheet
• Maintain accrual spreadsheet
• Perform other tasks as may be assigned by management

Qualifications

• Educational Requirements: Bachelor’s degree preferred, Associate’s degree in Accounting, Finance or related field required.
• Experience/Skills/Abilities: 7+ years in Accounts Payable required, Accounts Payable supervision required (Great Plains experience preferred)
• Experience with full-cycle AP, including invoice processing and check/ACH payment runs
• Proficient in Microsoft Excel
• Strong organizational and attention to detail skills
• Ability to communicate professionally with employees and vendors related to AP
• Ability to learn a new automated accounts payable processing system and assist in training new end-users