Accounts Payable Specialist - Part Time

About the role

We are seeking an Accounts Payable Specialist to join our team. In this position, you will be making a difference each and every day, and be the driving force behind increasing profits of a growing company. Our franchise is seeking someone who is great on the phone, has excellent accounting skills, and is a serious multi-tasker.

Responsibilities

• Invoice Processing: Receive and enter vendor invoices, match invoices to purchase orders, work orders, or job files, and verify coding to the correct GL account and job.
• Subcontractor Management: Review subcontractor invoices for accuracy, confirm work was completed and approved, track certificates of insurance, W-9s, and compliance documents, and prepare 1099 reporting at year-end.
• Payment Processing: Schedule weekly vendor payments, process checks, ACH payments, and credit card payments, and take advantage of vendor discounts when available.
• Vendor Relations: Respond to vendor inquiries, resolve billing discrepancies, and maintain positive relationships with key suppliers and subcontractors.
• Job Cost & Financial Accuracy: Ensure costs are assigned to the correct job, monitor open purchase orders and unpaid invoices, and assist in keeping job profitability accurate.
• Month-End Accounting Support: Reconcile vendor statements, accrue unpaid expenses, and assist with month-end and year-end closes.
• Compliance & Documentation: Maintain organized digital records, ensure proper approvals are documented, and keep vendor files current.

Requirements

• 3+ years of experience with QuickBooks Pro (most recent versions)
• 2+ years of experience with payables activities
• Outstanding written and verbal communication skills
• Polite, confident, and excellent customer service skills
• Excellent organizational skills and strong attention to detail
• Very self-motivated and goal-oriented
• Ability to multi-task and work in a fast-paced, team-oriented office environment
• Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)
• Ability to learn new software, including Xactimate and proprietary software
• Associate degree in accounting preferred or strong professional background of 2-3 years bookkeeping experience

Qualifications

The ideal candidate will be self-motivated, proactive, responsible, and service-oriented, with a strong background in accounting and excellent communication skills.

Skills

• QuickBooks Pro
• Microsoft Office (i.e., Outlook, Word, Excel)
• Xactimate and proprietary software

Benefits

As a valued SERVPRO Franchise employee, you will receive a competitive pay rate, with lots of opportunity to learn and grow.

Pay

Compensation: $23.00 - $27.00 per hour

Schedule

Hours: 20-24 hours/week, flexible to work overtime when required, varying between 8am-5pm