Accounts Payable Specialist II

About The Role

In this role, you will help coordinate accounts payable activities across multiple companies, business units, projects, and states. You will work closely with vendors, employees, project managers, and accounting teams to ensure invoices and payments are processed accurately and on time. You will also have the opportunity to support compliance reporting, month-end activities, audits, and process improvements while expanding your knowledge of accounting systems and technology.

Responsibilities

• Review, code, and enter vendor invoices into the ERP system
• Maintain vendor records, W-9 forms, and supporting documentation
• Process vendor payments, employee reimbursements, credit card payments, and other authorized disbursements
• Research and resolve invoice discrepancies, payment issues, and vendor statement differences
• Reconcile corporate credit card activity and supporting documentation
• Respond to questions from vendors and employees regarding invoices and payments
• Support month-end and year-end close activities, including reconciliations and accruals
• Assist with 1099 reporting, sales and use tax filings, and unclaimed property requirements
• Provide documentation and account support for internal and external audits
• Monitor banking activity and respond to Positive Pay exceptions
• Identify opportunities to improve accounts payable processes, technology, internal controls, and service levels
• Assist with training and supporting less experienced team members

Requirements

• 1-3 years of accounts payable or related accounting experience
• Demonstrated experience working with an ERP or accounting system
• Open to learning and using new technology
• Experience supporting multiple companies, legal entities, business units, or states (preferred)
• Enjoy researching issues and finding solutions independently
• Organized, accurate, and able to manage multiple priorities and deadlines
• Strong communication skills and enjoy working with employees, vendors, project managers, and accounting teams

Qualifications

• High school diploma or equivalent (required)
• Associate degree in Accounting, Finance, Business Administration, or a related field (preferred)
• Experience with ERP or accounting systems and electronic invoice processing workflows
• Experience with Deltek Vantagepoint (a plus)
• Proficiency in Microsoft Office, particularly Excel
• Strong attention to detail, organization, and problem-solving skills
• Ability to prioritize work, meet deadlines, and maintain accuracy

About HR Green

For more than 110 years, HR Green has partnered with clients and communities to deliver infrastructure solutions that improve lives. We are proud to be recognized as both a top design firm and a great place to work. Here, you'll have the opportunity to work on meaningful projects, receive direct mentorship, and build a career with a company known for investing in its people. Our culture emphasizes collaboration, work-life balance, and long-term professional growth.

Benefits

Not only does HR Green provide you with a place to grow, thrive, and enjoy your work, but we are also dedicated to delivering a comprehensive and multi-faceted benefits package. Visit our website for detailed total rewards information: https://www.hrgreen.com/careers/total-rewards/