Accounts Payable Representative - Finance Division

About the role

The Finance Division at Carnegie Mellon University is responsible for providing financial management, enterprise planning and stewardship in support of education, research, and strategic goals of the university. As part of the Controller’s Office Team, the Accounts Payable (AP) processes payments to vendors, faculty, staff and students in a courteous, timely and professional manner. AP provides excellent customer service and ensures compliance with the policies and procedures of the university.

Responsibilities

• Process incoming supplier credit memos and refund checks, while monitoring and working with suppliers to resolve outstanding credits.
• Process supplier invoices by verifying the invoice for accuracy, data entering into the Oracle accounts payable system, ensuring payment to the supplier in a timely manner. This includes following all prescribed accounts payable procedures with respect to payment due dates, verification and update of payee name and address information (adding sites to the supplier table, as necessary), and ensuring that proper discount terms have been applied.
• Respond to external supplier and campus requests relating to invoice payments, including regular monitoring of the Oracle Holds report.
• Review supplier statements to ensure that recorded amounts agree with information in the Oracle accounts payable system. Will forward appropriate Tartan Trust Card data to the departments, as necessary.
• Handle other general accounting responsibilities as assigned in the support of the Financial Operations, including attendance at departmental staff meetings or group functions, and providing backup support to other staff, as necessary.

Qualifications

• Strong attention to detail
• Strong customer service skills
• Process Improvement

Requirements

• Successful completion of a pre-employment background check

Additional Information

• Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. The university is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.
• Work Schedule: May be asked to complete assigned tasks outside of normal working hours ad hoc and overtime may be required during peak processing times, e.g., monthly AP closing, fiscal year end closing, etc.
• Additional Information: Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefits.
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.