Accounts Payable / Cash Applications Specialist

The Accounts Payable/Cash Applications Specialist at Parker Poe will play a key role in supporting the firm's accounting functions by ensuring payments and cash transactions are processed accurately, efficiently, and with exceptional attention to detail.

Responsibilities

• Ensure all client trust funds are properly handled, safeguarded and accounted for.
• Execute AP using accounting software, Elite/3E.
• Approving and answering expense report questions in Chrome River, process manually when required.
• Processing Corporate credit card reconciliations.
• Processing Annual 1099s.
• Respond to internal and external requests regarding account status, transaction details, etc.
• Perform research as required and communicate as necessary to keep all stakeholders informed.
• Produce and distribute reports as required.
• Respond to all requests for W-9’s, audit requests and credit references for clients as required.
• Ensure all cost data uploads are performed and any expenses that must be posted manually are posted within required time frame.
• Research and reconcile any discrepancies in billing information.
• Processes daily check requests and deposits within required time frame.
• Processes vendor invoice payments via check, wire or ACH.
• Processes trust account transactions (both checks and wires).
• Absorb and post GL Journal entries.
• Assist with the accurate and timely processing of cash receipts.
• Reconcile cash receipts between documentation and general ledger.
• Initiate and process electronic payments via online banking platforms.
• Respond to any inquiries related to cash receipts.
• Serve as a backup for bank reconciliations.
• Serve as backup for other members of Accounting.
• Identify issues and suggest solutions or enhancements for billing, disbursements, handling of Trust money and cash handling operations.
• Ensure that both internal and external clients are handled with courtesy and professionalism in all interactions.
• Focus on providing superior, excellent service.
• Ensure all Firm policies and procedures are followed.

Requirements

• Associate’s degree in accounting, finance, or a relevant field with a minimum of two years of Accounting experience, preferably within the legal industry or the equivalent combination of education and experience.
• Proficiency in Elite/3E software is preferred.
• Basic proficiency in Microsoft Word, Excel and Outlook required.
• Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests.
• Demonstrates exceptional attention to detail.
• Demonstrate the discretion and professionalism in managing sensitive information.
• Must demonstrate excellent organizational, time management and prioritizing skills.
• Excellent verbal and written communication and interpersonal skills required.
• Must be a team player, willing to help other team members during peak times.
• Expected to maintain a full-day availability based on the schedule set by the Controller.
• Must be able to lift and carry 15 pounds.