Accounts Payable Associate, Temporary to Permanent

About the role

Kayne Anderson, founded in 1984, is a leading alternative investment management firm focused on real estate, credit, infrastructure, and energy. With a team defined by an entrepreneurial and resilient culture, Kayne Anderson's investment philosophy is to pursue cash flow-oriented niche strategies where knowledge and sourcing advantages enable us to deliver above average, risk-adjusted investment returns. As responsible stewards of capital, Kayne Anderson's philosophy extends to promoting responsible investment practices and sustainable business practices to create long-term value for our investors.

Requirements

• General Position Responsibilities:
  • Review and process vendor invoices for management companies, remote offices, and fund-level entities, ensuring compliance with company policies and contractual terms, accurate allocation coding, proper supporting documentation, and approvals
  • Prepare and execute payments through ACH, wire transfer, and check while ensuring compliance with internal controls, accuracy, approvals, and payment deadlines are met
  • Monitor and maintain AP aging report within established payment terms while effectively managing AP inboxes to support accurate cash flow planning, streamline communication, and payment deadlines
  • Assist with the administration of the employee expense reimbursement program including the review, audit, and processing of expense reports in accordance with company T&E policies and internal controls
  • Maintain and update vendor master data, including onboarding and validation of required information such as but not limited to banking instructions, payment terms, and tax documentation
  • Support the monthly, quarterly, and annual close processes through the preparation of accruals, reconciliations, and recording of expenses
  • Maintain strong relationships with vendors and cross-functional teams to ensure effective communication on all general correspondence, issues, and payment related inquiries in a timely manner
  • Collaborate and review with the offshore team for all AP related activities to ensure accurate, timely, & compliant execution of AP processes. Collaborate with functional departments and investment teams to assist in the expense allocation and approval process
  • Maintain accurate records and documentation in accordance with policies, procedures, and support operational needs
  • Aid in 1099 reporting and annual tax filing requirements by reviewing vendor records, validating tax documentation, and ensuring accurate reporting
  • Identify process improvements and support continuous initiatives that enhance efficiency, strengthen controls, and support automation efforts across the AP function
• Qualifications & Experience:
  • Bachelor's degree required
  • Minimum of 5 years of Accounts Payable experience (preferably in financial industry/alternative investment management)
  • Excellent organizational and time management skills with the ability to manage workload and meet deadlines
  • Strong understanding of AP processes, functions, and internal controls. High level of accuracy, attention to detail, and commitment to data integrity
  • Strong interpersonal and communication skills with the ability to build credibility and positive working relationships across all levels of the organization, coupled with a collaborative mindset, positive attitude, and strong work ethic
  • Experience working with ERP systems and invoice workflow automation tools (Power Automate, Concur, Microsoft Dynamics 365 (D365) is a plus)
  • Proficient in Microsoft Office Suite

Benefits

• Lunch provided on office days
• Gym in office

Pay

The hourly range for this position is $24-$33/hour dependent on experience

Schedule

Lunch provided on office days and gym in office