Accounts Payable Associate or Senior Associate

About the role

Kayne Anderson, founded in 1984, is a leading alternative investment management firm focused on real estate, credit, infrastructure, and energy. With a team defined by an entrepreneurial and resilient culture, Kayne Anderson’s investment philosophy is to pursue cash flow-oriented niche strategies where knowledge and sourcing advantages enable us to deliver above average, risk-adjusted investment returns. As responsible stewards of capital, Kayne Anderson’s philosophy extends to promoting responsible investment practices and sustainable business practices to create long-term value for our investors.

Responsibilities

• Review and process vendor invoices for management companies, remote offices, and fund-level entities, ensuring compliance with company policies and contractual terms, accurate allocation coding, proper supporting documentation, and approvals.
• Prepare and execute payments through ACH, wire transfer, and check while ensuring compliance with internal controls, accuracy, approvals, and payment deadlines are met.
• Monitor and maintain AP aging report within established payment terms while effectively managing AP inboxes to support accurate cash flow planning, streamline communication, and payment deadlines.
• Absorb and administer the employee expense reimbursement program including the review, audit, and processing of expense reports in accordance with company T&E policies and internal controls.
• Maintain and update vendor master data, including onboarding and validation of required information such as but not limited to banking instructions, payment terms, and tax documentation.
• Support the monthly, quarterly, and annual close processes through the preparation of accruals, reconciliations, and recording of expenses.
• Collaborate and review with the offshore team for all AP related activities to ensure accurate, timely, & compliant execution of AP processes.
• Collaborate with functional departments and investment teams to assist in the expense allocation and approval process.
• Maintain accurate records and documentation in accordance with policies, procedures, and support operational needs.
• Absorb and assist with 1099 reporting and annual tax filing requirements by reviewing vendor records, validating tax documentation, and ensuring accurate reporting.
• Identify process improvements and support continuous initiatives that enhance efficiency, strengthen controls, and support automation efforts across the AP function.

Qualifications & Experience

• Bachelor's degree required
• Minimum of 5 years of Accounts Payable experience (preferably in financial industry/alternative investment management)
• Excellent organizational and time management skills with the ability to manage workload and meet deadlines
• Strong understanding of AP processes, functions, and internal controls
• High level of accuracy, attention to detail, and commitment to data integrity
• Strong interpersonal and communication skills with the ability to build credibility and positive working relationships across all levels of the organization, coupled with a collaborative mindset, positive attitude, and strong work ethic
• Ability to work independently and as part of a team in a dynamic environment
• Experience working with ERP systems and invoice workflow automation tools (Power Automate, Concur, Microsoft Dynamics 365 is a plus)
• Proficient in Microsoft Office Suite