Accounts Payable Associate
About the role
At Winland Foods, our success starts with people who live our values of Excellence, Quality, Integrity, Respect, and Collaboration every day. The Accounts Payable Associate contributes to the company’s success through supporting the efficient processing of payables to vendors in a timely and accurate manner. This position will provide excellent customer service to vendors and internal stakeholders ensuring adherence to the accounts payable policies and procedures. This position will assist in driving accounts payable continuous improvement initiatives and efficiencies. Location: 1120 Employers Blvd, De Pere, WI 54115.
Responsibilities
- Assesses incoming invoices to determine proper processing channel and invoice requirements
- Determine if invoice is PO / Non-PO or needs special attention
- Determine for the appropriate channel if the invoice meets all requirements and conduct appropriate follow-up as necessary
- Analyze incoming invoices for inaccurate or incomplete information and follow up with the vendor or update our system as applicable (i.e. vendor plant system assignment, incorrect vendor number)
- If fields are missing or inaccurate from incoming invoices due to OCR (Optical Character Recognition) technology, correct that information and identify and complete “trainable” invoice fields
- Requests vendor changes as required for new remit to records, purchasing channel updates, address changes, and updates to payment method
- Processes incoming postal mail ensuring all invoices received are scanned into EMP VIM timely and accurately and any checks received are scanned and routed for proper processing
- Execute vendors create and change audit to required controls procedures
- Performs invoice maintenance such as processing invoice cancellations and reversals, editing invoice numbers, etc.
- Posts invoices through 3-way match process and resolve exceptions in collaboration with purchasing, vendors, plant contacts, cost center owners for assignments
- Processes credit memos
- Provides customer service to vendors and internal stakeholders
- Identifies continuous improvement opportunities
- Supports projects / tasks assigned
Qualifications
- High School diploma plus additional training or coursework related to accounting required; Associate degree preferred
- 2+ years of experience with increasing levels of responsibility in a high-volume Accounts Payable department preferred
- Possesses an understanding of Accounts Payable systems and processes
- Experience in SAP system environment preferred
- Proficient in Microsoft Office products (Word, Excel, PowerPoint, Access, Teams)
- Exceptional organizational skills with the ability to multi-task in fast-paced environment meeting deadlines
- Excellent customer service and communication skills
- Strong analytical and problem-solving skills are required
- Demonstrated business acumen and ability to work as a team player focused on achieving results
- Strong attention to detail with a high degree of accuracy
- Stays current on accounts payable practices and is passionate about technical aspects of the work
Physical Demands and Work Environment: Work is performed primarily in an office environment. The employee is regularly required to sit for extended periods while using a computer, and other standard office equipment. Frequent use of hands and fingers for typing and operating office technology is required. Close visual acuity is required to view electronic documents and screens. Occasional standing, walking, bending, or lifting of materials up to 15 pounds may be required. The employee is expected to maintain a safe and productive work environment that supports confidential business activities. Overtime may be required based on business needs.