Accounts Payable Associate

About the role

The Accounts Payable Associate is primarily responsible for Accounts Payable, including the accurate and timely processing of vendor invoices, payment transactions, and vendor maintenance. Reporting to a Senior Accountant, this position works closely with company employees, vendors, and the Finance Team to support efficient accounts payable operations and strong internal controls.

Responsibilities

• Process Accounts Payable for multiple companies in Oracle NetSuite accounting system.
• Process vendor invoices accurately and timely in Oracle NetSuite, working with approving managers as necessary to verify required fields, including general ledger account coding, memo descriptions, and department coding.
• Establish and maintain vendor records in Oracle NetSuite, and obtain and review required vendor documentation for new vendors, including IRS Form W-9.
• Monitor all Corporate credit card activity and ensure completeness of data import of credit card transactions in Oracle NetSuite.
• Obtain supporting documentation for credit card charges and ensure expenses are processed through accounts payable on a timely basis, following up with employees regarding missing receipts or documentation.
• Work with Senior Accountant and Corporate Controller on timing of Accounts Payable payment processing (ACH and manual check processing) and ensure checks are mailed promptly after signing.
• Respond to vendor inquiries regarding invoices, payments, and account status.
• Work with the Senior Accountant to prepare and issue all annual 1099 tax documents.
• Assist in the posting of journal entries in Oracle NetSuite.
• Serve as a backup for daily reconciliations of Tolleson Private Bank internal accounts (Federal Reserve, ATM, Teller Cash, etc.).
• Assist with data gathering for various internal and external audits and regulatory exams.
• Help the Finance Team with special projects and staff accounting workload as needed.

Requirements

• 1-3 years of Accounts Payable or accounting experience preferred.
• Experience working with Oracle NetSuite or similar cloud-based accounting and Accounts Payable system required.
• Attention to detail must be a strength.
• Ability to work in a fast-paced environment with monthly close deadlines.
• Strong interpersonal, organizational, communication skills, initiative, and ability to make decisions within guidelines.
• Experience using Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Teams, Loop, Copilot, etc.) and the ability to quickly learn new technology.
• Must consent to and have a favorable credit report and background check.