Accounts Payable Associate

Family owned and operated since 1981, Shoppa’s Material Handling is one of the fastest growing and most successful material handling dealerships in the United States. We are proud to be an authorized dealer of Toyota Material Handling – the bestselling forklift brand in the world and a recognized leader in quality, durability, safety and innovation. Through our nine locations across Texas and Kansas City, MO, we provide a comprehensive array of products, services and integrated systems that help our customers streamline the storage and movement of their goods.

About the role

This position reports to the SMA Divisional Controller and interacts with the SMA and SMH accounting teams and the SMA debarment managers in implementing and executing the Company’s accounting policies, controls, and in reporting on the financial health and operations of SMA. Strong communication skills, intellectual curiosity, creativity, a commitment to quality and process improvement, and a strong desire to learn are required. The top priority for this position is paying vendors timely and accurately while adhering to company policies and controls. Excellent relationships with our Vendors is critical for our business and good judgement is essential for success in this position.

Responsibilities

• Maintain an understanding of current products and vendors
• Vendor maintenance in Soft Base
• Establish and maintain electronic vendor files
• Monitor invoice emails to ensure invoices are recorded and paid timely
• Ensure compliance with established PO and WO processes
• Obtain proper approval and coding prior to payment per established controls
• Enter invoices for sales and use tax accuracy
• Track Monthly sales and use tax accrual and report amount to sales tax department
• Perform Soft Base data entry for manual invoices
• Respond to and resolve internal customer and external vendor questions
• Support the team by administering responsibilities in an efficient manner and utilizing sound internal controls
• Responsibilities may include supporting activities related to training, coaching, and daily or project work direction
• Work closely with all internal departments regarding internal control and accounting matters

Requirements

• 5+ years of prior Accounts Payable experience
• Customer service mentality
• Excellent attention to detail
• Strong verbal and written communication
• Familiarity with general accounting concepts related to accounts payable, accrued liabilities, prepaids, and fixed assets
• Strong technology skills including expertise in MS Excel
• Ability to multi-task in a fast-paced environment
• Ability to prioritize and manage time efficiently
• Good problem solving and creative skills with an ability to exercise sound judgment and make decisions based on accurate and timely analysis

Physical Demands and Working Conditions

The physical demands and working conditions requirement indicated below are examples of the demands that must be performed in carrying out the essential job functions.

• Office employees typically sit for long periods and perform tasks that require fine motor skills, such as typing or using a mouse.
• May occasionally stand, walk, or lift up to 30 pounds, like files or office supplies.
• Work indoors and outdoors; exposure to temperatures commensurate with outdoor seasonal temperatures.