Accounts Payable Associate

About the Role

Join Sertoma and help support adults with intellectual and developmental disabilities through the vital work of our business office. As an Accounts Payable Associate, you will play a key role in ensuring accurate and timely processing of financial transactions while providing occasional administrative support and morning office coverage. The ideal candidate is organized, dependable, customer-focused, and committed to supporting both our financial operations while also contributing to a brighter future for our people supported through every interaction.

Schedule & Location

Sertoma Center – Knoxville, TN. Full-time, Monday-Friday. This position is fully on-site and requires a regular work schedule beginning at 7:30 a.m. to provide morning office coverage and support daily business operations.

Why You'll Love Working With Us

• Quality health insurance for employees and families
• Generous personal paid time off and paid holidays
• Competitive 401(k) match
• Medical, dental, vision, and life insurance after 60 days of employment
• Employer-paid life insurance policy
• Meaningful mission-driven work that directly supports our community

Responsibilities

• Process vendor invoices accurately and timely, ensuring appropriate approvals are obtained prior to payment
• Prepare and process check runs, ACH payments, and other disbursement methods
• Review and reconcile company credit card transactions and maintain supporting documentation
• Establish and maintain vendor records, including new vendor setup and updates to payment terms and methods
• Reconcile vendor statements and investigate and resolve payment discrepancies
• Monitor accounts payable aging reports to ensure obligations are paid timely and accurately
• Assist with month-end closing activities, including assigned account reconciliations
• Maintain organized financial records and documentation to support audit and compliance requirements
• Assist employees with expense reporting and reimbursement processes
• Prepare and support year-end 1099 reporting requirements
• Generate and compile accounts payable reports and related information for management
• Provide professional front office coverage during morning business hours and as needed throughout the day
• Support general administrative and clerical functions that contribute to the efficient operation of the business office
• Collaborate with team members and assist with other accounting and administrative duties as assigned

Qualifications

• HS diploma, GED, or equivalent (minimum)
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
• Advanced degree preferred
• 1-3 years of accounts payable, accounting, or related experience required
• Sage Intacct, other ERP systems, or QuickBooks experience preferred
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word
• Strong attention to detail, accuracy, and organizational skills
• Ability to work independently, prioritize tasks, and manage multiple deadlines effectively
• Excellent communication and interpersonal skills, with the ability to interact professionally with vendors, staff, and individuals supported by Sertoma
• Strong customer service orientation and a professional, welcoming demeanor
• Comfortable providing occasional front office coverage and administrative support while maintaining primary accounting responsibilities
• High level of integrity, discretion, and ability to maintain confidentiality
• Reliable attendance and the ability to consistently work an on-site schedule beginning at 7:30 a.m.
• Valid TN Driver's License
• No more than 3 moving violations on your MVR within the past 3 years
• US work authorization
• Able to pass drug test at any time