Accounts Payable Associate

About the role

This position assists in Accounts Payable processing for Fiscal Services and all hospital team members. Key responsibilities include ensuring compliance with hospital policies, reviewing and processing Accounts Payable vouchers, maintaining accurate records, and supporting other Fiscal Service functions.

Responsibilities

• Ensures compliance of all Accounts Payable functions according to hospital policies and procedures.
• Reviews all Accounts Payable vouchers to ensure proper periodicity, documentation, account coding, and amount; processes vouchers in a timely manner.
• Maintains proper month-end cutoff and accurately accrues open unvouchered items.
• Reviews Accounts Payable, end-of-day report, and changes to the Vendor Master daily; ensures accuracy and propriety.
• Works with Material Management to ensure the timely receipt of receiving documents.
• Creates all batches on the Accounts Payable system with a large volume of data entry and ensures they are properly balanced and closed; ensures that all batches are created in the correct fiscal period.
• Takes the lead on resolving purchase order, contract, invoice, or payment discrepancies.
• Aids in monthly closing.
• Performs scanning, copying, and filing.
• Assists with any vendor, payment, or check request questions and builds strong relationships with vendors and business unit personnel.
• Reviews cash requirement reports prior to check processing/vendor payment according to department policy; maximizes cash flow.
• Processes all manual checks in accordance with departmental policy.
• Reviews checks in excess of $50,000 and obtains correct countersignature by the Controller; ensures that checks are mailed in a timely manner or made available for pickup if appropriate.
• Follows up with vendors on all credit balances to ensure recoupment of funds due in a timely manner.
• Acts as support personnel on an as needed basis for various Fiscal Service functions.
• Assists with special projects upon request.
• Gathers information for year-end audit and various audit workpapers according to hospital policy.

Requirements

• High School/GED diploma with business and bookkeeping emphasis required.
• Customer service-oriented with a commitment to timely and professional customer service.
• Function independently as a self-motivated achiever; strong team working ability.
• Attention to detail and accuracy, good judgment, organization, and problem-solving skills.
• Accounts Payable experience desired.
• Proficiency in Microsoft Windows including Spreadsheet and Word-processing software applications.
• Intermediate alpha-numeric keyboarding skills (50 wpm).
• Knowledge of Workday or Lawson Accounts Payable and a document imaging environment a plus.
• Excellent written and verbal communication skills required.

Qualifications

High School/GED diploma with business and bookkeeping emphasis required.

Skills

• Accounts Payable experience
• Microsoft Windows proficiency (Spreadsheet and Word-processing)
• Intermediate alpha-numeric keyboarding skills (50 wpm)
• Knowledge of Workday or Lawson Accounts Payable and document imaging environment
• Excellent written and verbal communication skills

Benefits

RUSH salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects RUSH's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. Benefits can be found here.