Accounts Payable Associate

Job Details

About the Role

An established global investment management organization is seeking an Accounts Payable Associate to join its finance team in San Francisco. The firm manages a diverse portfolio of investments across public and private markets, including equity, debt, real estate, and private company investments. This position offers the opportunity to gain exposure to all aspects of the accounts payable function while working alongside a collaborative team of accounting and finance professionals. The ideal candidate is detail-oriented, proactive, and interested in building a long-term career within accounting operations.

Responsibilities

• Partner with internal stakeholders to obtain required invoice approvals and ensure timely processing.
• Review, code, and allocate invoices accurately in accordance with company policies.
• Process recurring payment cycles, including check and ACH transactions.
• Audit employee expense reports and reconcile corporate credit card activity.
• Manage the onboarding and maintenance of domestic and international vendors, including tax documentation (W-9/W-8) and verification procedures.
• Respond to vendor inquiries and collaborate with internal teams to resolve payment-related issues.
• Assist with various banking activities, including wire transfers, deposits, and cash transaction recording.
• Support accounting staff with research requests, journal entries, and expense analysis projects.
• Maintain and update fixed asset records while identifying opportunities for process improvements and automation.
• Assist with annual tax reporting requirements, including 1099 reporting and sales/use tax support.
• Participate in system implementations, process enhancements, and other operational improvement initiatives.
• Help develop and maintain accounts payable policies, procedures, and documentation.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 3–4 years of accounts payable or accounting operations experience.
• Experience working with ERP or accounting software platforms (NetSuite experience is a plus).
• Experience with expense management systems is beneficial but not required.
• Exposure to fixed asset accounting systems is helpful but not required.
• Advanced proficiency with Microsoft Excel and working knowledge of Microsoft Office applications.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work effectively in a collaborative team environment.

Benefits

The hybrid work environment based in San Francisco offers an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot is an Equal Opportunity Employer.